Administrative Officer

US Government provided fund through the US Consulate to establish a Project Implementation Unit (PIU) hosted by the Directorate General of International Relations and Projects Department at the Ministry of Finance (MoF) to supervise and manage US Government funded projects (The Framework Agreement). PIU is currently managing projects all over West Bank areas in cooperation with Ministry of Public Works and Housing and other Palestinian Authority bodies. PIU is seeking a highly qualified applicant as an Administrative Officer with the following qualifications:

Qualification:
1-Bachelor degree in Business Administration or related field.
2-3+ years of hands on administrative support experience
3-Proficiency in MS Word, MS Excel and MS Outlook
4-Experience in large scale multi projects organizations
5-Work experience with Donors – especially US funded projects
6-Self-driven and motivated personality
7-Knowledge of clerical practices and procedures
8-Knowledge of business and management principles
9-Requires strong communication skills, both verbal and written, organizational skills, both analytical and problem solving, and the ability to work with confidential documents.
10-Ability to manage multiple tasks and achieve deadlines under pressure.


Main Duties:
1-Provides general administrative and clerical support including mailing, scanning, faxing and copying to management
2-Writes business letters, reports or office memos using word processing programs.
3-Dispatches routine or straightforward letters.
4-Primary phone coverage ( First to answer all incoming calls)
5-Implements office policies and procedures.
6-Organizes and coordinates meetings and conferences.
7-Takes, organizes and distributes Minutes of Meeting.
8-Manages travel arrangements.
9-Follows up the vetting requests and approvals.
10-Updates and organizes vetting log.
11-Maintains office supplies of stationery and equipment
12-Manages and updates staff datasheet (update staff information sheet, contact details, emergency contact numbers, etc).
13-Follows up employees’ Contracts at MoF and makes sure the processes are internally managed in efficient way.
14-Follows up employees’ salaries at MoF/INL.
15-Keeps track of PIU staff arrival and departure times
16-Keeps track of leave time, such as vacation, personal, and sick leave, for employees.
17-Maintains, review and verify time sheets for all employees.
18-Carries out any other required duties by PIU Head instructions as requested.

Interested Candidates may obtain further information at the address mentioned below during office hours from 9:00 to 14:30 (Ramallah Time) from Sunday to Thursday.

Candidates should send their CV only to the address below by Monday, April 12, 2015 at 13:00 p.m. (Ramallah Time).

Ministry of Finance- General Directorate of International Relations Department.
Email:

[email protected]

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