Administrative Officer

The A.M. Qattan Foundation is seeking to recruit a highly motivated individual for the position
of Administrative Officer to work in its offices in Ramallah in accordance with the following job
description.

Administrative Officer:

Main Tasks & Responsibilities:
1-To develop and implement the administration annual work plan.
2-To review and follow up any amendments to the Palestinian Labor Law and other relevant laws, and suggest amendments to the Foundation’s policies and procedures to ensure compliance.
3-To follow-up the staff appraisal procedures in coordination with the Executive Director and the Program Directors, and suggest amendments for a more effective system.
4-To ensure that the employees’ personal files are constantly updated.
5-To implement the human resources policies and procedures either directly or in coordination with the programs’ Administrative & Financial Officers.
6-To follow-up all of the Foundation’s insurance policies in coordination with the Director of Finance.
7-To follow-up the employees’ health insurance policy, claims, and all related matters.
8-To draft all staff appointment letters and agreements in coordination with the Executive Director and Program Directors, and to liaise with the Foundation’s legal advisor when necessary.
9-To ensure that the Foundation receives the most effective and regular technical, computer and maintenance services; to follow-up all related agreements and to implementation.
10-To manage the work of the administration and support staff in accordance the organizational structure.
11-To ensure the timely and prompt implementation of the electronic data security and back-up policy.
12-To ensure adherence with the procurement policies and procedures, and full compliance with the annual work plans and approved budgets in coordination with the Director of Finance and the programs’ Administrative and Finance Officers.
13-To supervise the annual fixed-assets count and books inventory in coordination with the Director of Finance and relevant staff, and to ensure that accurate updated records are kept.
14-To prepare for, and participate in management meetings, and those with co-funding partners, and to draft minutes of the meetings.
15-To provide logistical and administrative support to the Executive Director.
16-To prepare the Foundation’s management reports and annual budget in coordination with the Executive Director and the Director of Finance.

Skills/Qualifications:
1-A bachelor’s degree in management, human resource management or a related field.
2-Seven years of relevant experience.
3-Proven skills in management planning, follow-up and implementation.
4-Highly developed communication, team-work and participatory management skills.
5-Excellent command of Arabic and English languages.
6-Excellent computer application skills.

Interested individuals should submit their CVs coupled with a cover letter to:
[email protected] by Monday 12/4/2010. Only potential candidates will be contacted for interviews.