Administrative Officer

Administrative Officer - Second Announcement

Please Note:

Application Deadline: We are reviewing all applications on a rolling basis until a final candidate is selected. Please apply by April 30, 2024, for consideration. However, we encourage candidates to apply immediately if interested.

Overview:

National Democratic Institute - NDI is a non-profit, non-partisan, non-governmental organization that works in partnership around the world to strengthen and safeguard democratic institutions, processes, norms and values to secure a better quality of life for all. NDI envisions a world where democracy and freedom prevail, with dignity for all.

NDI has been present in the Palestinian Territories since 1994, working with Palestinian political parties, civil society organizations, activists, universities, and youth on a variety of issues including advocacy campaigns, message development, political outreach, and the inclusion of women and youth in the political process and decision-making.

NDI West Bank & Gaza is seeking a full-time Administrative Officer to work closely with the Program Officer and Financial Officer under the supervision of the Program Manager and Financial & Admin Manager to provide assistance to the program. The position will be based in Ramallah.

جميع الحقوق محفوظة لموقع جوبس.

Responsibilities:

1. Oversee office operations, procedures, policies and administrative staff
2. Track office budgets, expenses, ordering and inventory
3. Supervise maintenance of all office equipment and services
4. Work closely with the Administrative Assistant to create, develop, and enforce standards for records management, file keeping, and information systems
5. Draft written communications and correspondence on behalf of the organization or department
6. Represent the organization at meetings, conferences, and public events
7. Serve as a point of contact for vendors
8. Prepare memos and support other supporting documents for all financial matters
9. Support training and mentoring for staff and other stakeholders on administrative matters
10. Develop and maintain tracking systems for programmatic and financial information, including timely submission of field reports, donor reports, subgrantee progress and financial reports, and timesheets

Qualifications/Person Specification:

1. Bachelor's degree in public administration, business administration, or similar field 
2. 3-5 years office experience in administration role, prior experience working for international organizations
3. Experience in office administration
4. Experience providing logistics and administrative for programs
5. Strong verbal and written communication.
6. Proficiency with Google Suite and Microsoft Office (Word, Excel)
7. Comfort learning and working with new software/databases.
8. Willingness to learn and open to new ideas.
9. Excellent organizational abilities and attention to detail
10. Fluency in Arabic and English (an understanding of Hebrew a plus).
11. Ability to freely travel within the West Bank
12. Ability to work on weekends (If needed)

Thanks for your interest in working with NDI. Interested candidates should send CVs and cover letters to

[email protected]

no later than April 30th, 2024.

NDI will contact only those candidates who have been selected to move forward with the hiring process. NDI will not respond to queries on a candidate’s status nor consider applicants not submitting documents to the above address.

NDI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment, without regard to race, color, religion, sex, national origin, or disability.