الوصف الوظيفي

Posting Title : Administrative Officer- For Internal and External Candidates-

Limited Duration Contract (LDC)/ Band ML4B-

Microfinance Department- Field Office Jerusalem- Grade,

M4B

Job Code Title : Administrative Officer (MD Fields)

Department/ Office : UNRWA - Programme Microfinance - West Bank

Location : FO West Bank

Posting Period : 9 October 2024-18 October 2024

Job Opening number : 24-ADM-UNRWA - Programme Microfinance-243167-R-FO

West Bank (E)

Staffing Exercise : N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

UNRWA is a United Nations agency established by the General Assembly in 1949 and is mandated to provide assistance and protection to a population of some 5.8 million registered Palestine refugees. Its mission is to help Palestine refugees in Jordan, Lebanon, Syria, West Bank and the Gaza Strip to achieve their full potential in human development, pending a just solution to their plight. UNRWA's services encompass education, health care, relief and social services, camp infrastructure and improvement, microfinance, and emergency assistance.

UNRWA is the largest UN operation in the Middle East with more than 30,000 staff.

UNRWA is funded almost entirely by voluntary contributions.

If you are looking for a rewarding opportunity to make a tangible difference for one of the most vulnerable communities in the world, UNRWA would like to hear from you.

Supervisor:

The incumbent is reporting to the Chief Field Microfinance Programme.

Responsibilities

In accordance with established Agency policy and procedures the incumbent:

Initiates and implements best and effective practices in administrative functions and coordinates its various functions including personnel, supply, security and maintenance.
Undertakes efficient and effective procurement processes based on the set rules and guidelines; prepares and issues bidding

documents, and negotiates contracts;

Manages personnel issues for field staff including entitlements, benefits, attendance, and leaves. Maintains manning table of respective field;
Initiates and undertakes the early stages of recruitment process of fixed terms and LDC staff in close cooperation with UNRWA HR team as per the set allocation of functions;
Is responsible for ensuring smooth recruitment process of contracting individual contractorsand others, including need for

the function, advertising the post, screening, testing, interviewing, writing recruitment report, verifying documents of selected

candidates, preparing the contract and requesting creation of vendors and entering the contract on the system;

Is responsible for monitoring and prompt processing the incentive payments to eligible MDstaff based on the set policies; Ensures efficient completion of performance evaluation for all field staff; and works with programme supervisors to ensure the proper compliance with the Agency human resource policy;
Assists, supports and mentors technical support for the administrative support team at the branch offices to achieve maximum output;
Prepares and maintains department's budget for the respective field in consultation with HRand Budget Officer at MD HQ.

Ensures timely payment of accounts payable.

Ensures proper implementations of set training plans for respective field and ensures properdelivery of induction for new staff along with necessary documentations.
Supervises and ensures maintenance and repair in the MD offices and ensures updated inventory count of MD Field assets;
Prepares regular monthly report and other periodic reports and statistical data relating to staffing, procurement, building maintenance and repair;
Performs such other functions as may be assigned.

Competencies

UN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People and Drive for Results apply by default.

Strong organization skills with a problem-solving attitude
Excellent written and verbal communication skills
Attention to detail;
Excellent computer skills, especially in MS application used in the Agency, such as Work,

Excel, Internet Explorer and Outlook;

Ability to take initiative and work in a logical and accurate manner;
Ability to work under pressure.

For guidance on how to prepare for competency-based interviews:

https://careers.un.org/lbw/home.aspx?viewtype=AY

متطلبات الوظيفة

Education

University degree in administration, business administration or any other related field.

Desirable Qualification:

Advanced university in management and /or business administration.

Job Specific Qualifications

Work Experience

Four years' experience in administrative work related to office management, personnel, procurement and general administration is required.

-Please confirm if you live/ reside in West Bank or Jerusalem? And if you have West Bank or Jerusalem ID. please to mention its number down, as it is desirable.

Languages

Very good command of spoken and written English and Arabic.