Administrator

Preliminary Job Information

Job Title : Administrator (1 POSITION)
Country & Base of Posting : OCCUPIED PALESTINIAN TERRITORY, GAZA OFFICE
Contract Duration : 7 MONTHS – PART TIME (WITH 3 MONTHS’ PROBATION PERIOD)
Starting Date     ASAP
Salary    According to the GVC terms of employment for local staff


General Information on the Mission
Context
GVC – Gruppo di Volontariato Civile, is a non-governmental, secular, and independent organization, founded in Bologna in 1971. We are active in international development aid projects with complex action strategies: from humanitarian aid to populations suffering from conflicts and natural disasters to reconstruction, hygiene, and food security; from rural development to education, to the protection of women's and children's rights.
In over forty years of activity, GVC has operated in all parts of the world, carrying out thousands of projects. We collaborate with public institutions, cultural associations, cooperatives, and Italian and European NGOs, organizing seminars, conferences, exhibits and festivals, laboratories in school and training courses for teachers. We produce educational materials and carry out communication activities on sensitive issues such as differences, human rights, women's issues, sustainable trade, and biodiversity.

BACKGROUND: since 1967, occupation and political stagnation have directly affected the socio-economic situation of the Palestinian population. The movement restrictions policy are severely limiting Palestinians’ access to essential services and markets, and leading to serious and negative impact upon all aspects of their lives, and mainly their livelihoods.
Palestine is a sui generis case for aid delivery and cooperation, due notably to the occupation and the fragmentation of the territory. Efficiency and performance of development cooperation continue to be challenged by the Israeli occupation of Palestine, in all sectors NGOs are involved in. Palestine is divided into the Gaza Strip (under the control of de facto authorities not recognised by the international community), East Jerusalem (a de facto annexation by Israel also not recognised) and the West Bank (over which the Palestinian Authority (PA) has entire control only on Area A, i.e. 18% of the West Bank). The PA has therefore only a very limited authority, both in terms of territory and legal jurisdiction.
The situation of the PA remains challenging, with the persistence of a systemic fiscal crisis and crisis of political legitimacy following the suspension of the Palestinian Legislative Council in 2007 and the absence of national elections subsequently. In July 2013 direct talks were resumed between Israelis and Palestinians in the context of the Middle East Peace Process with the ambitious aim of achieving -agreement on all final status issues within nine months. The failure of the peace talking and the operation “Protective Edge” leaded to a more tense escalation, for which international NGOs are challenged to respond with innovative and sustainable cooperation strategies.
GVC’s Development Strategy in the Country
The consolidation of the PA institutional infrastructure open to foster democratic participation of civil society, through the improvement of representative processes and the implementation of specific effective tools to promote dialogue. These criteria should lead any kind of intervention, preparing both decentralized institution and civil society to better advocate for a final recognition of Palestinian statehood.

GVC focuses strategically on 4 main sectors for its development program, namely:
-Food Security
-Local Development and Governance
-Integrate Water Resource Management 
-LRRD: Linking Relief, Rehabilitation and Development

Job Description

Tasks and Responsibilities

Logistics
-Contact GVC coordination office service suppliers, office owner, and everyone involved in all level of the project implementation
-Purchase stationary, consumables goods and any other item needed for the good functioning of the office
-Being responsible for the management, maintenance and inventory of GVC Gaza office (furniture and equipment – computers, telephone, internet service and cars)
-Ensure that stock reports and physical inventory are properly done, documented and matched
-Ensure the respect of GVC Stock rules and that the related tools are properly used (Reception Forms, Delivery Notes, Stock Cards)
-Ensure that fleet tools are properly used (Log Books)
-Ensure that the monthly fuel and maintenance cost follow-up tool  is properly filled in
-Ensure the follow up of premises and Internet contracts
-Ensure the accurate update of the equipment follow-up tool

Administration and Human Resource
-Coordinate Cash flow of the Gaza office
-Support in monitoring expenses of Gaza projects
-Report monthly on the status of the budget implementation
-Folder and Maintain staff folders (both electronic and hard copy)
-Prepare and revise where necessary staff contracts/amendments.
-Provides information to the staff regarding conditions of service, duties and responsibilities, and privileges and entitlements under GVC Rules and Regulations;
-Monitor staff compliance with GVC rules and regulations and Palestinian Labor law, i.e. preparation of timesheets, annual leave, sick leave and any other relevant issue, and report
-Ad hoc Translate/Interpret from Arabic to English (and vice versa)
-Liaise with relevant individuals, external organizations etc to arrange meetings, prepare agendas and draft minutes

Report to
-Finance & Administrative Officer
-Finance Manager
Under the knowledge of the area manager

Accountable to
-Finance &Administrative Officer

Works in Coordination with
-Field Coordinator
-Area Manager
-Project Managers
-Finance Officer
-Finance Manager
-Administrative and Logistic Officer

Duty Station
Gaza Strip

Core and Functional Competences

Required Knowledge
-Bachelor degree in Logistics, Administration or related field
-Minimum 1 year of experience in Administration

Required Personal Characteristics and Skills
-Ability to think strategically and conceptually and to translate these into concrete results.
-Ability to identify, initiate and maintain good relationships with partner organisations, donors and national authorities including building professional relationships with senior decision-makers and influencers / leaders.
-Proven organisational skills and ability to effectively manage multiple tasks while fostering quality, team spirit and positive working relationships with colleagues.
-Strong interpersonal relationships and demonstrated ability to leverage business networks and partnerships for continued growth.
-Fluency in written and spoken English
-Ability to work under pressure.
-Demonstrates integrity by modelling the NGO values and ethical standards.
-Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
-Treats all people fairly without favouritism
-Computer skills, in particular MS Word, MS Excel, MS Outlook, MS Project.

 

Application Procedures

-Interested candidates should send their CVs along with a cover letter, both in English, to
 

[email protected]

no later than 18/07/2016. Please indicate the reference  “AD/Gaza-2016” in any correspondence. Only the short listed candidates will be considered. 

-Due to the urgency to fill the position, GVC reserves the right to recruit a candidate before the above mentioned deadline

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