Administrator
Introduction to CRIC
The CRIC - Regional Intervention Center for Cooperation is an Italian non-governmental organization, non-profit, established in 1983 with the aim of supporting "South-South" cooperation based on the sharing of resources, positive values, and experiences, in a perspective of mutual exchange between Southern Italy and the South of the World.
Over the years, it has implemented programs in Italy and abroad (Middle East, Mediterranean, Balkans, Latin America), aimed at promoting autonomous, solidarity-based, and sustainable local development, agroecology, food sovereignty, solidarity economy, and social participation. In certain areas, such initiatives have also been accompanied by humanitarian aid for populations affected by severe environmental or war crises, but always privileging a non-welfare-based approach to aid.
In Palestine, CRIC is currently implementing the project "Li-Biladina (to our land) - Sustainable Agriculture, Dignified Work, and Heritage Recovery for the Resilience of Communities in the West Bank" funded by the Italian Agency for Development Cooperation.
Under the overall supervision of the Country Representative and Program Manager, the Administrator will be responsible for the financial and administrative procedures of CRIC related to the above- mentioned project.
Responsibilities
Accounting and Finance
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Accounting: ensure that all the financial transaction are properly recorded and have adequate supporting documentation, in line with CRIC and the donor AICS Italian Agency for Development Cooperation financial and administrative procedures and requirements.
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Cash and Bank reconciliations: at the end of each month ensure that CRIC’s records and cash transactions match its bank statements, identifying and correcting any discrepancies and updating the records accordingly.
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Budget follow up: monthly monitoring of the budget and financial expenditures and their conformity to the work-plan, check budget lines to ensure the correct flow of all booked transactions (monthly planning of expenses, cash flow and monthly review of the budget vs. spent).
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Maintain up-to-date bank and petty cash transactions, review and update record of movements, including receipts, planning and preparation of payments, disbursement of cash.
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Develop and maintain functional and efficient administration system in line with CRIC and donor’s procedures and in coordination with CRIC administration officer based in the HQ.
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Identify in collaboration with the Program Manager and with the involvement of the HQ, any deviations from what was planned and to propose the necessary measures to control them.
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Supervise the quarterly and yearly financial reporting, including the supporting documentation, to be presented by the partners on the basis of the agreements signed with the partners.
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Provide assistance to partners, if necessary, in drafting accounting documents, employment contracts, contracts with suppliers, etc., and in preparing financial statements
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Coordinate with the Program Manager to plan payments of suppliers and/or bills of services and utilities; make sure that all payments are timely and accurate; plan currency exchange transactions and cashbox flow
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Translate all the bills and receipts and ensure daily registration of accounting entries and filing of accounting documents.
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Prepare and follow up of the V.A.T exemption request documents for the P.A Ministry of Finance
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Support the Program Manager with monthly and yearly closing of books and with financial reporting to HQ.
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Assist the preparation of the intermediate and final financial reports as required by the donor.
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Support in conducting the Country Audit.
Procurement
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Ensure, together with the PM, that purchase of services, goods and works are run in full compliance with CRIC and donor’s requirements and procedures.
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Prepare and launch of purchase requisitions and/or tenders with the support of the Logistician and the supervision of the Program Manager, for the supply of goods and services, supervise and monitor the evaluation of bids and proposals received, check the bid analysis and purchase orders/contracts.
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Project partners procurement compliance: review and monitor procurement documentation to ensure compliance with both the organization's procurement policies and the donor's regulations.
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Provide support and guidance to project partners on procurement-related issues and ensuring that any procurement-related disputes or issues are resolved in a manner that is consistent with both the organization's policies and the donor's regulations.
Others
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Brief new staff on administrative procedures.
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Brief project partners on administrative requirements and procedures of CRIC and the donor AICS to ensure that project partners’ financial and procurements operations are aligned with the requirements
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Manage the relations with local authorities and partners with regards to financial and contractual aspects.
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Perform any other additional duty that are mutually agreed with the program manager
جميع الحقوق محفوظة لموقع جوبس.
Key requirements:
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Economic, or Financial Management, or Accounting Degree
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Previous relevant working experience in administration and experience in development and humanitarian sectors
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Fluent in Arabic and English, both spoken and written, is essential, Italian would be an asset.
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Good organizational skills and high level of operational autonomy.
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Good skills and previous experience in relating with key stakeholders: donors, local institutions, partners.
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Strong communication skills and networking abilities.
How to Apply:
Interested candidates are requested to submit their CV and cover letter to gerusalemme.office@cric.it by the 1st of June 2023. Please include "Surname Name_Administrator” in the subject line of the email, CV and CL. Only shortlisted candidates will be contacted for an interview.