Administrator

Job Title: Administrator

Position type: full-time

Contract duration: 12 months, renewable. The first 3 months probation period

Contracted by: EducAid

Duty Station: Gaza office

Directly reports to: Country Finance, Project Managers

About EducAid

EducAid is an International Non-Governmental Organization established in Italy in March 2000 and recognized by the Italian Ministry of Foreign Affairs. It promotes the rights of Persons with Disabilities in various countries, including the Occupied Palestinian Territories, through interaction with associations, social enterprises and enthusiastic individuals ethically involved in the educational and social work. Its mission is to prevent and reduce the disadvantages and obstacles of individuals with disabilities or those who live in social and cultural difficulties. Additionally, EducAid seeks to build the capacity of the individuals and institutions in terms of education through different means but most notably by building an educational system where all the resources in the community thrive through the education system. Furthermore, EducAid aims to ensure the ultimate respect of human rights, in particular the rights of children, persons with disabilities and minority groups, and to encourages policies oriented to gender equality.

Responsibilities

Accounting and Finance

• Maintained up-to-date bank and petty cash transactions, reviewed and updated including receipts, planning, and preparation of payments, and disbursement of cash.
• Prepare, review, and control the daily financial transactions according to EducAid policy and procedures.
• Custodian for Petty Cash and responsible for any disbursement from petty cash.
• Prepare Payment voucher and ensure attaching all necessary supporting documents.
• Provide assistance to partners, if necessary, in drafting accounting documents, employment contracts, contracts with suppliers, etc., and in preparing financial statements.
• Coordinate with the CFO and Project Managers to plan payments of suppliers and/or bills of services and utilities; make sure that all payments are timely and accurate; transactions and cashbox flow.
• Support the CFO with monthly and yearly closing of books and with financial reporting to HQ.
• Assist the preparation of the intermediate and final financial reports as required by the donor.
• Support in conducting the Country Audit.
• Implementation of bank transfers and field follow-up in all cases related to the bank
• Hand over transactions to the CFO after closing them for verification and registration them on the international EducAid system
• Any other related tasks requested

Procurement

• Ensure, together with the CFO and PMs , that the purchase of services, goods, and works are run in full.
• compliance with EducAid and donor’s requirements and procedures.
• Prepare and launch of purchase requisitions and/or tenders with the supervision of the CFO, for the supply of goods and services,
• Requesting for quotes and carrying out quotation analysis, in a timely manner as per EducAid procedures.
• conduct and participate in the evaluation of bids and proposals received, and bid analysis and purchase orders/contracts.
• Project partners procedures compliance: Review and monitor procurement and payment documentation to ensure compliance with both the organization's policies and the donor's regulations.
• Provide support and guidance to project partners on procurement-related issues and ensure that any procurement-related disputes or issues are resolved in a manner that is consistent with both the organization's policies and the donor's regulations.
• Preparing and ensuring payment requests are sent to PMs on time to avoid late supplier payments
• Receipt of goods and services from suppliers and facilitating transportation of goods to the field.
• Open and maintain necessary procurements and supply files and maintain a complete and comprehensive procurement paper trail for Audit purposes
• Record and follow up on all pending purchases and related issues.

جميع الحقوق محفوظة لموقع جوبس.

Job Requirements

• A bachelor’s degree in Accounting, Finance or relevant field;
• Minimum 5 years’ relevant experience in INGO accounting and procurement.
• knowledge of MS Office, particularly Excel
• Excellent oral and written communication skills in both Arabic and English.
• Ability to prepare financial and procurement plans and financial analysis
• good personal attitudes and communication skills
• Ability to work under pressure
• A good level of understanding of systems and procedures and cost effective ways to enhance delivery of goods and services.
• Ability to work within set deadlines.
• Ability to work in organized manner, to keep records up to date and to follow-up on pending issues.
• Attention to detail and excellent numeracy.
• Flexibility to work in emergency and under pressure.
• Valid clean driving license is advance

Application Instructions

Candidates are invited to fulfill the application form and to attached their CV and motivation letter through the following link: https://forms.gle/kmKmaAo7QqhSWbg1A, no later than 09th of Sep 2023

People with Disabilities are strongly encouraged to apply for all EducAid positions.