AlFakhoora House Officer

The East Jerusalem YMCA is a vibrant and integral part of the Palestinian social movement. As a member of the World Alliance of YMCAs, the EJ-YMCA is committed to a unique vision of community based on the universal values of human dignity, peace, and justice.

The East Jerusalem YMCA invites applications for the position “ AlFakhoora House Officer” under Al Fakhoora Scholarships and empowerment project which is implemented in partnership with United Nations Development / Programme of assistance to the Palestinian people UNDP/PAPP , funded by the AlFakhoora Campaign – Qatar and the Islamic development Bank (IDB).
Al-Fakhoora house , is an activity of Al-Fakhoora Dynamic Futures Programme of the UNDP/PAPP and implemented in partnership with local implementing partners in Gaza, Natuf and EJ-YMCA . Al-Fakhoora House represents the venue to host the Office of the Representative of Al-Fakhoora Campaign- Qatar in Palestine, Al-Fakhoora Student Services Unit, Al-Fakhoora Alumni, and the local implementing partners’ teams. The house offers services to 320 Al-Fakhoora scholars in Gaza.

Job Title: Al-Fakhoora House Officer
Starting Date : ASAP
Contract duration: 1 year of possible extension
Location : Gaza

Job Duties:
-Manage the overall activities of Al Fakhoora Houses including human Resources and Financial management.
-Oversee and monitor performance of Student’s Registers, Communication Team, and Scholarship Team.
-Develop monthly reports for the overall activities of the House.
-Review accuracy of data provided by different team members that feed into the quarterlies, and semi-annual progress reports.
-Consolidate monthly Plans of the House different team members and activities and approve it with the UNDP as the funding agency.
-Prepare, follow up, and complete team action plans.
-Maintains team productivity, quality, and customer-service standards; resolve problems; identify trends; determine system improvements; and implementing change.
-Enhances Al Fakhoora House reputation by endorsing Student’s ownership Model for accomplishing new and different activities; exploring opportunities to add value to Dynamic Future Programme accomplishments.
-Follow up and manage operational issues of Al Fakhoora House, including management of transportation services, Video Conferencing, Telecommunication services, stationary procurement, assets maintenance and Al Fakhoora House budget.
-Follow up performance of consulting, career and students services performed by different team members
-Manage Al Fakhoora House Team semi-annual and annual appraisal and refer recommendations to Al Fakhoora Dynamic Future Programme Management of the UNDP/PAPP.
-Manage Al-Fakhoora House different resources, and ensure the efficient usage of available resources.
-Follow up the accuracy of data input and output of Al Fakhoora Management Information System (The Portal)
-coordinate with the involved teams to ensure that payments to students , universities , and other service providers are made accurately and on timely manner.
-Coordinate with other local partners and the UNDP as the funding agency.
-Provide quarterly reports to the UNDP as the funding agency.
-consolidate the weekly and monthly communications and transportation plan for the hosted teams in the House.
-suggest capacity building training for the working teams based on their tasks and responsibilities.
-ensure procedures to document the efficiency of the provided services by the House to its targeted visitors.

Skills/Qualifications:
Coaching, Supervision, Staffing, Project Management, Management Proficiency, Process Improvement,Tracking Budget Expenses, Self-Development, Planning, Performance Management, Inventory Control, Verbal Communication

Requirements:
-Bachelor / Master degree in management and finance, Business Administration, Master Degree is an asset.
-At least 5 years of professional experience with at least 4 years in project management capacity.
-Previous experience working with international NGOs/ ORGs, and donors is required and strongly preferred.
-Strong communication and interpersonal skills.
-Previous knowledge in dealing with information management systems in project management is preferred.
-Proven experience in dealing with Youth community as main beneficiaries is preferred.
-Ability to manage a complex and diverse workload and to work to tight deadlines, and multi- tasked teams.
-Ability to contribute to a proactive team, motivating staff and working collaboratively with colleagues and providing support and advice as necessary.
-Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams.
-A full appreciation of the value of co-operation, both internationally and within a team environment.
-Written and verbal fluency in English is a must
-Knowledge of financial procedures and liquidation processes and documentation.

Application Process:
Application package should include the following:
-Cover letter with the applicant’s current contact information and position applying for in the subject.
-CV including Professional References (minimum of three, with complete contact information).

Applications should be submitted to e-mail: [email protected]
Deadline to apply: December 16, 2013.
Please make sure to mention in the subject this Job tittle.
The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered.

Only short listed candidates will be contacted.

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