Area Logistics Manager

Handicap International (which runs projects under its operating name, Humanity & Inclusion - HI -), is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights. Handicap International is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations.

OBJECTIVE OF THE POSITION:

Ensure smooth running of Gaza Site logistics in compliance with Humanity & Inclusion internal framework and institutional donor regulations

Responsibilities:

RESPONSIBILITY 1:   SUPERVISE SUPPLY CHAIN MANAGEMENT

Objective:         To cover the Site needs in materials, equipment and services

Benchmark:     Compliance with supply management procedures; project team satisfaction with the supply chain management, Nb of documents missing in purchase files

Activities:

• Update and apply logistics procedures for the supply chain (purchase, stock, transport), equipment, vehicle fleets, power supply and telecommunications, in compliance with the legal framework and internal and donor regulations
• Supervise the submission of Resource plans and the drafting of a supply plan per each project in Gaza
• Organize national and international calls for tender
• Ensure the suppliers data base and purchase price list are updated
• Monitor and audit the site procurement files and submit report of findings to Palestine Logistics Manager
• Monitor the procurement system “Link” and ensure all purchase requests on PFU are checked and closed
• Submit monthly Logistics closure report to Palestine Logistics Manager
• Supervise the reception of merchandise and the delivery of material to requesting parties
• Check and follow up the logistics service contracts and manage archive and ensure CFU is updated on monthly basis
• Support field teams in the training and monitoring of partners with regard to the implementation of logistics

procedures

• Ensure checks are conducted on partners' logistics processes

RESPONSIBILITY 2:  SUPERVISE THE MANAGEMENT AND USE OF THE VEHICLE FLEET AND OTHER MEANS OF TRANSPORT IN COMPLIANCE WITH INTERNAL REGULATIONS AND THE SECURITY PLAN

Objective:             To provide safe and appropriate means of transport for the smooth running of activities

Benchmark:         Suitability of means of transport with regard to the site context; monitoring of a vehicle fuel consumption table; existence of vehicle management procedures; quality of vehicle maintenance, utilisation rate and compliance with the user schedule; user satisfaction

Activities:

• In liaison with the PLM, AM. Define, organise/ensure the organisation of the site transport needs
• Make sure the following tasks are implemented and recorded in the vehicle monitoring chart (VMC):
• Optimal vehicle maintenance
• Monitoring and checking vehicle use and consumption
• Managing the vehicles' fuel supply
• Following up on road accidents
• Ensuring the supply of fuel for the vehicles
• Ensure the site vehicles are correctly insured
• Supervise the filing and archiving of files, contracts and documentation associated with vehicles and transport

RESPONSIBILITY 3:  SUPERVISE STOCK AND EQUIPMENT MANAGEMENT

Objective:         To introduce and monitor adequate means for the smooth running of the site activities

Benchmark:        Existence of an equipment management procedure; IT equipment and applications that meet the site needs; data security (back up); Nb of equipment not labelled

Activities:

• Validate the choice of adapted materials in compliance with procurement procedures
• Assist with the definition of equipment and stock management procedures and put them in place
• Set up and monitor Equipment Monitoring Charts (EMC); ensure the reliability of the data they contain and the filing and

       archiving of documents pertaining to them

• Liaise with the mission Accountant Unit on the localisation of fixed assets and their monitoring in the EMC
• Monitor entries and withdrawals for each equipment group
• Undertake regular physical inventories and send them to Coordination office in compliance with deadlines
• Supervise the monthly inventory of stock and ensure that stock reports and SMC are sent on time to Palestine Logistics Manager
• Ensure the installation, maintenance, monitoring and traceability of equipment (computer, power-supply, communication, etc.)
• Check the IT Charter is properly applied and monitor email and internet access
• Train site staff on how to handle equipment and draft procedures for use
• Assist with drafting donors' financial reports, funding proposals and budgets/budget revisions for aspects concerning equipment management
• Prepare the annual plan for equipment needs in the site and follow up

RESPONSIBILITY 4: SUPERVISE THE MANAGEMENT OF GENERAL SERVICES (EXPATRIATE STAFF ACCOMMODATION, OFFICES AND STORAGE FACILITIES)

Objective:         To provide the teams with suitable living premises and to avoid risk

Benchmark:    Security of the premises; suitability of the choice of premises and the quality of their management, level of staff satisfaction

Activities:

• Identify and anticipate Gaza site needs for premises
• Define the criteria for choosing and selecting premises
• Supervise the fitting out, upkeep and maintenance of premises
• Analyse insurance coverage options and contact insurance companies
• Ensure the premises are secure (locking systems, watchmen, first aid kits, extinguishers)
• Manage the logistical organisation of seminars and training
• Ensure the Premises sheet CMC are updated on monthly basis

RESPONSIBILITY 5:  MANAGE GAZA SITE LOGISTICS TEAM

Objective:                  Develop the team’s autonomy and performance

Benchmark:               Direct reports' satisfaction with management; quality of the assessments carried out;

Activities:

• Supervise and lead Gaza site logistics team, set objectives and assess direct reports
• Train his/her team
• Set up communication and coordination mechanisms for his/her team
• Manage contractual monitoring (leave, end of trial periods, etc.) of the staff he/she line-manages
• Oversee the team's career development: define training needs and provide guidance on professional development

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

Confidentiality is required in all these responsibilities.

جميع الحقوق محفوظة لموقع جوبس.

Essential

• Bachelor’s degree in Logistics Administration / Supply Management.
• Minimum 5 years of experience from working as a Logistics Manager in a humanitarian context
• Previous work experience with I/NGO
• Proven experience in team management and structuring
• Knowledge and experience of international donors’ procedures
• Demonstrated ability and motivation to build capacity and/or train others
• Good level of technical skills in IT / Communications / construction or other desired

Preferred Qualifications:

• Fluent in Arabic and English (French a plus)
• Good organizational skills
• Good oral, written communication and presentation skills
• Excellent diplomatic, presentation, interpersonal communication skills
• Ability to multitask and deal with stressful situations.
• Reporting Skills

PROFESSIONAL STANDARDS:

HI workers must adhere to the values and principles outlined in HI Code of conduct.  In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

DISABILITY INCLUSION:

The candidate or his/her representative must let the HR representative know that s/he needs an adjustment or change at the test and the interview for a reason related to a medical condition by sending a request for accommodation at the email: [email protected].

By applying to this position, you grant HI’s recruitment team your consent to perform a reference check on you with respect to the misconduct disclosure scheme.

Initial contract will be for a period up to 12 months, to be extendable based on the availability of funds.

Handicap International is an equal opportunity employer and particularly welcomes applications from persons with disabilities

Interested candidates should fill out the form Area Logistics Manager and submit their resume with a motivation letter to reach on or before May 31, 2024. Incomplete applications or applications received after the deadline will be disregarded.

Qualified candidates are encouraged to apply and those shortlisted will be contacted.