Associate Protocol Officer

 

VACANCY ANNOUNCEMEN: RE-ADVERTISEMENT
VACANCY NUMBER: 12/013
DEADLINE FOR APPLICATION: 31 August 2012
DATE OF ISSUANCE: 9 August 2012
POST TITLE: Associate Protocol Officer
POST LEVEL: NO-B
POST NUMBERS: 3337 SECTION: Human Resources Section
DUTY STATION: UNTSO-Jerusalem

Responsibilities
Under the direct supervision of the Chief Civilian Personnel Officer (CCPO), acts as the focal point for administrative protocol issues with the Ministry of Foreign Affairs, the Israeli Defence Force and the various Consulates within the region covered by UNTSO, e.g. visa and official status issues, VIP reception, customs, vehicle registration, and border crossings.The incumbent will be required to perform the following functions:
-Acts as the focal point for administrative protocol issues with the Ministry of Foreign Affairs (MOFA) and other Israeli authorities, and the various Consulates in the region covered by UNTSO, resolving issues related to the provision of transit and resident visas for international and national staff, as well as for visitors and trainees;
-In order to provide a single point of contact at a sufficiently senior level with MOFA and other relevant Israeli authorities, liaises on a variety of other administrative issues not strictly related to visas and yellow cards, in particular those of a sensitive or non-routine nature, and in coordination with Transport and General Services:
-VIP reception at the Ben Gurion Airport in Tel Aviv in Tel Aviv (requiring liaison with the airport authorites to gain security access);
-Private vehicle registration
-Border crossings for national staff in the West Bank
-Customs issues such as the importing of personal goods
-Carries out special Human Resources projects in response to the changing environment under the Global Field Support Strategy (GFSS), or as delegated by the CCPO, e.g. ongoing analysis of the implementation of UMOJA and the creation of a Regional Support Centre for HR at UNTSO, while acting as the HR Section's representative on the UN inter-organizational committee.
-Performs other duties as requested.

Competencies
-Professionalism: Demonstrated ability to work in a diplomatic setting, identify problems and recommend solutions; is conscientious and efficient in meeting commitments; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
-Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
-Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
-Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and proposes appropriate solutions; monitors ongoing developments inside and outside the clients’ environment and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
Advanced university degree (Master's or equivalent) in political science, international relations, public administrationm, international law or related field. A first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree.

Work Experience
A minimum of two years of progressively responsible experience in a protocol setting, and working relationships with the host government in areas of diplomacy. Additional experience in administration or human resources in an international organization in the Middle East may be an advantage.

Languages
Fluency in spoken and written English is required. Strong knowledge of local languages, spoken and written, is an asset.

Other Skills
The incumbent is expected to have a good understanding of the workings of the host government, in particular a thorough knowledge of protocol related processing requirements. Valid national driving license is required; Knowledge of computer software, data processing procedures and reporting is essential.
Salary Range: 189058NIS – 362664NIS (Gross)

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS. PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

How to Apply to United Nations Truce Supervision Organization (UNTSO) vacancies:

All applicants are strongly encouraged to apply online. When you visit the UNTSO Website, http://untso.unmissions.org , go to the UNTSO Job Vacancies page and a list of available vacancies will be listed in the webpage.

1-To start the application process, applicants must download a Personal History “P.11” form. Note: Any other form of application will not be accepted.
 

Download Personal History “P.11” Form

2-Once the download is finished, complete and save your Personal History Form and then e-mail it to the following e-mail address: [email protected] .

Alternatively, applications may be sent via postal mail to the following address:
Chief Civilian Personnel Officer UNTSO HQ Box 490, Jerusalem 91004 fax: 025687580
3-In completing the P.11 form, please note that all fields must be completed accurately to the best of your knowledge. Additionally, you are encouraged to fill all of the fields to best convey your personal ambitions.

Your application will be screened and evaluated against the requirements as specified in the particular vacancy and your name may be put forward for that specific announcement only. In view of the high volume of applications received, only those applicants who are included in the roster will be notified.
Applications should be addressed to:
Chief Civilian Personnel Officer UNTSO HQ Box 490, Jerusalem 91004 fax: 02-568-7580 email: