Base Manager - South

Position:                              Base Manager                   

Contract duration:            6 months renewable

Location:                            Gaza - South

Starting Date                     ASAP

I-Background on ACTED

ACTED is an international NGO registered in France. ACTED’s vocation is to support vulnerable populations affected by wars, natural disasters and/or economic and social crises, and to accompany them in building a better future. ACTED started its activities in the occupied Palestinian territory (oPt) in May 2007. ACTED is currently implementing projects covering multiple humanitarian / development sectors, funded by of a variety of international donors, which aim at protecting vulnerable households and strengthening civil society actors across the oPt. ACTED oPt offers a dynamic, rigorous and knowledge-orientated working environment.

II-Country Profile

In the occupied Palestinian territory, ACTED is both committed to humanitarian assistance and long-term development. ACTED strives to strengthen the economic capacities of communities, consolidate civil society organisations, and provide emergency assistance to the most vulnerable, rural communities in the West Bank, East Jerusalem and Gaza. ACTED currently seeks a Base Manager for its aniticpated coming humanitarian operations in Gaza.

“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH) and ensures that only those who share and demonstrate our values are recruited. All candidates will be subject to satisfactory references and screening checks in line with legal requirements. Any candidate offered a job will sign ACTED’s Code of Conduct and related policies as part of their work contract. All staff are expected to abide by the standards of behaviour outlined in those documents.”

III-Position Profile

1.1. Context analysis:
        a) Analyse the sub-area’s socio-economic situation, (donor) trends, needs and gaps;
        b) Regularly conduct stakeholder analysis, in particular who does what and where (3W) in the sub-area/base

1.2. Strategy Implementation: Provide support in the implemetation of ACTED’s coutry program strategy in the sub-area/base identifying strategic opportunities for expanding ACTED’s work in the sub-area/base, and in particular
      a) Support in the identification of new opportunities and new sectors of intervention;
      b) Assist in consolidating and stabilizing programming;
      c) Review the geographic and thematic footprint;
      d) Ensure activities are relevant and meeting sub-area/beneficiary needs;
      e) Identify ACTED added-value;
      f) Ensure humanitarian principals are adhered to;

1.3. Networking, positioning and general representation:
       a) When requested, participate in donor meetings at sub-area/base level and communicate relevant information to the Country Director and other relevant staff;
      b) Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at sub-area/base level ensuring maximum visibility of ACTED
      c) Maintain active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities at sub-area/base level
      d) When requested, represent ACTED in key clusters, working groups, NGO coordination bodies, etc. at sub-area/base level

1.4. Proposal development
       a) Support the Project Development Department in proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategy
       b) Contribute to budget design ensure budget needs at sub-area/base level have been taken into consideration

1.5. Advocacy: Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the sub-area of operation

2. Management and Internal Coordination
2.1. Staff Management
       a) Ensure that all staff in the base understand and are able to perform their roles and responsibilities related to base operations and link with the area Head of Departments
       b) Promote team building, productivity and staff welfare
       c) Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management
       d) Manage interpersonal conflicts among staff at base level

2.2. Internal Coordination
       a) Facilitate interdepartmental communication and information sharing for a positive working environment
       b) Ensure implementation of ACTED coordination mechanism at base level (WAM, FLAT meeting, etc.)

3. Project Implementation Follow-up
3.1. Project Implementation Tracking
       a) Support Project Managers in project implementation through trouble shooting and eliminating blocking points
       b) Monitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reports
       c) Ensure that relevant project information are up-to-date and available for reporting purposes

3.2. Project Quality Control
       a) Ensure the application of a practical field based M&E system/plan for each project
       b) Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
       c) Ensure beneficiary feedback mechanisms are in place
       d) Support with the documentation of best practices and lessons learnt for projects implemented in the sub-area/base

3.3. Partner Management
        a) Identify potential local partners in the sub-area/base based on an assessment of complementarity and added value
        b) Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements

4. FLATS Management
4.1. Finance Management
       a) Control project budgets at base level to avoid under/over spending
       b) Ensure accurate budget forecasting and efficient cash flow management
       c) Ensure timely and accurate base finance TITANIC reporting

4.2. Logistics & IT Management
       a) Ensure timely procurement and adherence to rules of origin and nationality at sub-area/base level
       b) Ensure quality supply management at base level
       c) Ensure proper asset management at base level and enforce asset investment policy
       d) Ensure proper stock management at base level
       e) Ensure proper IT systems, data back-up and protection from malware at base level
       f) Ensure sufficient and reliable means of communication at base level
       g) Ensure timely and accurate base logistics TITANIC reporting

4.3. Administration and HR Management
       a) Ensure transparent and timely recruitment of national staff
       b) Proactively adapt the staffing structure at base level to needs and funding
       c) Ensure regular performance appraisal and career management for staff at base level
       d) Ensure timely and accurate base HR TITANIC reporting
       e) Ensure timely exit forms

4.4. Transparency/Compliance Management
        a) Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures
        b) Ensure that staff is aware of ACTED’s transparency and whistle blowing policy

4.5. Security Management
        a) Analyse the security context at base level and in close collaboration with the Area Security Manager contribute to defining, analysing and evaluating risks
        b) Engage with relevant key stakeholders at base level to ensure access and support of interventions
        c) Address security and safety risks by implementing standard operating procedures defined for the base
        d) Ensure the offices and houses conform to recommended security, health and safety standards
        e) Ensure all staff in the base adhere to security procedures
        f) Ensure security incidents at base level are promptly reported to the area and capital

جميع الحقوق محفوظة لموقع جوبس.

IV- Qualifications and Skills:

• University degree in a relevant field such as international development, emergency operations, humanitarian programming, or any other related field
• Extensive project management experience (management, planning, staff development and training skills) in emergency and/or development programmes;
• Base management skills preferred;
• At least five years relevant work experience;
• Proven capabilities in leadership and management required;
• Ability to work well and punctually under pressure;
• Excellent skills in written and spoken English;
• Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms;
• Ability to work well and punctually under pressure.

V-Submission of applications

nterested candidates are invited to apply by clicking on the below link later than August 28th, 2024 to: 

Base Manager - North

The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. 

Only shortlisted candidates will be contacted for an interview. No telephone inquiries will be received.

“Due to the emergency situation and the need for the position , this job might be filled before the end of the vacancy announcement”