Budget and Programming Associate

Budget and programming Associate- Jerusalem- SC L6

ORGANIZATIONAL CONTEXT

WFP, through its dual mandate in humanitarian and development, provides life-saving food assistance to the most vulnerable and food insecure non-refugee Palestinians and works to safeguard livelihoods, build resilience, and reconstitute food systems in vulnerable areas. WFP also lends its technical expertise to support national institutions by strengthening their capacities in responding to shocks and building an inclusive social safety net.

To further strengthen the humanitarian-development-peace nexus, WFP is providing climate-smart agricultural assets such as hydroponics and wicking beds to households to increase their calorie intake and enable them to generate income. WFP also scaled up its resilience-building activities to include greenhouses, vegetable farms, sheep, poultry, and technical and vocational trainings for youth and people with disabilities. These projects reduce people’s vulnerability to external shocks, serve as a safety net, and support livelihoods. 

In response to the urgent needs of Palestine, where protracted conflict and economic stagnation have led to widespread food insecurity, WFP delivers life-saving food assistance to the most vulnerable non-refugee Palestinians in Gaza and the West Bank. To address the ongoing crisis, WFP also focuses on strengthening livelihoods through resilience-building projects such as climate-smart agriculture and vocational training. Additionally, WFP supports national institutions by enhancing their capacity to respond to shocks and build inclusive social safety nets. By extending its systems to humanitarian and development partners, WFP contributes to broader efforts within the humanitarian-development-peace nexus.

This position is based in Jerusalem and reports to the Senior Budget & Programming Associate.

JOB PURPOSE:

To provide a range of specialised support for efficient planning, monitoring and analysis of project financial performance to enhance optimal use of financial resources.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

• Provide comprehensive analysis on fund and grant balances identifying surpluses and deficits, and suggest corrective measures, to support maximum fund utilization and decision-making process.
• Maintain communication with a number of stakeholders regarding project funds management matters and related processes, to clarify any discrepancies and optimize use of funds.
• Review, compile and analyze data, maintain accurate records and files and prepare periodic and ad hoc reports, to support accuracy and efficiency of information presented to internal and external stakeholders.
• Compile data and provide basic analysis, maintain accurate records and files, and prepare periodic and ad hoc reports for further reviews, to support accuracy and efficiency of information presented to internal and external stakeholders.
• Maintain communication with a number of individuals regarding project funds management matters and related processes to clarify any discrepancies and optimize use of funds.

• Provide guidance and on-the-job training to other staff in budget planning, fund management and operational planning, to support continued development and consistency in services delivered.
• Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
• Assist in preparing the fund proposals by providing necessary data and inputs related to the project objectives, timelines, and budgetary and pipeline requirements.
• Assist in working on the Cash-Based Transfers payments by coordinating and tracking payments across all related units. This includes ensuring that all payments are accurately documented and processed in a timely manner. And creating a comprehensive tracking system for all payments related to the various pipeline activities.
• Assist in working on the service provision budget by collaborating closely with HQ service provision unit to set up the budget in alignment with the agreements made with donors. This will involve ensuring that the budget accurately reflects the budget in the agreements. and following up on all related payments linked to non-donor grants, to ensure timely and accurate disbursement. Tracking these payments will be critical to maintaining financial integrity and ensuring that all obligations are met in accordance with the agreed-upon terms.
• Assist in reviewing the TOD and TDD for each grant, ensuring that the expenditure aligns accurately with the respective grant proposal. and monitor the spending against each grant and promptly alert the supervisor regarding any grants that may be approaching their expiration date. Timely notifications are crucial to allow for appropriate actions, such as budget adjustments or extensions, ensuring that all funds are utilized effectively and in compliance with donor requirements.

جميع الحقوق محفوظة لموقع جوبس.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Has supported the preparation and management of budgets.
• Has assisted with the monitoring of budgets/resource plans/pipelines/supply chains.
• Has assisted with budget/allotment related issues within the WFP budget system.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS

Education:

Completion of BA degree in Business Administration or in any other related functional area is desirable.

Experience:

Six or more years of progressively responsible work experience in the relative business stream.

Language:

Fluency in both oral and written communication in English and Arabic.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at [email protected] in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.