Business Operations Assistant (Logistics)

Business Operations Assistant (Logistics)- CPCP - (2408413)

DESCRIPTION OF DUTIES

The incumbent will perform all or part of the following, and other related responsibilities as required by the needs of the office.

● Support the delivery of services and transactions in one or more of the specialized, operational areas and subdisciplines (such as human resources management, procurement, and/or information technology management).

● Share information with clients, staff and partners on the procedures, rules, and regulations for the respective service lines.

● Maintain consistency in approach and adherence to the respective procedures, rules, and regulations in the delivery of services and transactions.

● Support the delivery of the relevant standard processes, transactions, services and work products to be aligned with business plans and in adherence to rules, regulations, and procedures.

● Escalate to the supervisor areas in which processes and procedures can be improved to deliver optimal client service, efficiency and effectiveness.

● Support training in relevant areas of business operations support for clients and staff.

Financial support services

● Perform a range of finance-support services under technical guidance, including imprest accounts and payments, budget administration, financial monitoring, income and awards administration.

Human Resources support service

● Support the administration of the human resources plan and human resources support services including the following sub-disciplines: contract management; staff recruitment, selection, onboarding and briefing of new staff.

Procurement support services

● Procure goods/ services including support to purchase requisitions, administering tender/ bidding process and supporting supplier management.

Information technology support services

● Provide elements of information technology support services to support the day-to-day operation of the collaboration and network infrastructure, as well as common applications (such as shared directory) and the implementation, administration and maintenance of select associated hardware and software.

Other operational service areas

● Provide support for logistics and transportation administration, including the warehouses, management of the office vehicles, supervision of drivers, and all related activities.

● Administer the inventory of supplies and organizational assets

● Travel administration, processing requests, visa issuances, flight and hotel bookings and follow up on travel related issues.

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REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education

Training and certification in one or more UN operational service areas or systems.

Experience

Essential: A minimum of three years of work experience relevant to the position (administering support services and transactions in the operational support area, including finance, and/or human resources, and/or procurement, and information technology management support)

Desirable:

● Experience in administrative support positions within WHO or another United Nations agency.

● Experience in Oracle-based systems or another enterprise resource planning system

Skills

● Knowledge of WHO's support procedures, and practices in one or more of the following specialized operations' support disciplines: financial, human resources, procurement and/or information technology support services.

● Strong interpersonal skills

● Flexibility to adapt to competing priorities and work in a fast-paced environment

Interested and qualified candidates can apply online through Apply Now-button below