Compliance Assistant

Position:                            Compliance Assistant     

Contract duration:          6 months (with possibility of extension)

Location:                           Ramallah

Starting Date                    ASAP

I-    Background on ACTED

ACTED is an international NGO registered in France. ACTED’s vocation is to support vulnerable populations affected by wars, natural disasters and/or economic and social crises, and to accompany them in building a better future. ACTED started its activities in the occupied Palestinian territory (oPt) in May 2007. ACTED is currently implementing projects covering multiple humanitarian / development sectors, funded by of a variety of international donors, which aim at protecting vulnerable households and strengthening civil society actors across the oPt. ACTED oPt offers a dynamic, rigorous and knowledge-oriented working environment.

II-   Country Profile

In the occupied Palestinian territory, ACTED is both committed to humanitarian assistance and long-term development. ACTED strives to strengthen the economic capacities of cooperatives in rural areas, consolidate civil society organisations, and provide emergency assistance to the most vulnerable, rural communities in the West Bank, East Jerusalem and Gaza. ACTED currently seeks a Compliance Assistant for its operations.

“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH) and ensures that only those who share and demonstrate our values are recruited. All candidates will be subject to satisfactory references and screening checks in line with legal requirements. Any candidate offered a job will sign ACTED’s Code of Conduct and related policies as part of their work contract. All staff are expected to abide by the standards of behaviour outlined in those documents.”

III- Responsibilities

1. Monthly compliance review

• Monitor the compliance process by ensuring that the documentation is sent from the bases to the capital coordination office (documentation by department and by projects/activities);
• Ensure regular controls on the quality of the documentation: check the accuracy and consistency of the information in the documents against ACTED procedures and report any errors to the Country Director and the relevant department;

• Take part in the compliance review process and ensure that the documentation complies with ACTED's procedures through the tool:
• FLA02: Complete the FLA02s on a monthly basis, report any non-compliances, and propose regularisation plans and areas for improvement if necessary;
• FLA05: review of invoices and quotes;
• FLA06: review of personnel files.
• Support in implementing partners’ due diligences and monitor the implementation of risk reduction plans;
• Assist in targeted activities (with a compliance issue) of projects to ensure compliance and the existence of supporting documents;

• Take part in and report on the implementation of audit recommendations and action plans (AUD05);

• To identify and share lessons learned, good practices and improvements in ACTED's procedures, resulting from the compliance review process, internal and external audits;

• Carry out on an ad hoc basis any other activity requested by the Country Director;

2. Participation in the preparation, the smooth running and the follow-up of external audits

• Ensuring the preparation of external audits, through the review of supporting documents, the identification of possible anomalies and the sending of "Compliance Checklists" (FLA02) to the Country Director;
• Identify risks, communicate them to the Country Director and implement corrective measures in conjunction with the department concerned;
• Contribute to the smooth running of the external audit: make yourself available, implement the corrective actions requested, participate in the kick-off and closing meetings of each external audit.
• Update the external audit recommendations tracking file (AUD02) and ensure the implementation of external audit recommendations in conjunction with other departments.

3. Participation in the preparation, implementation and follow-up of internal audits.

• Assist in the internal audit functions: conduct regular spot checks, write spot check reports and follow up on recommendations;
• Follow up on internal audit recommendations at the zone and capital office levels (AUD05);
• Prepare terms of reference (AUD-03) for the conduct of internal audit missions on ACTED bases in the country and have them validated;
• At the request of the Country Director, plan, organise and conduct internal audit missions, in accordance with the internal audit plan (AUD06) and ACTED's internal audit methodology using the internal audit checklist (AUD08);
• Upon request of the Country Director, draft the action plan (AUD04B) and the audit report (AUD04A) and have it validated by the T&C Officer in HQ before sharing it with the concerned ACTED teams.

4. Reporting

• Prepare the Monthly Compliance Report (FLA04): communicate the information received during monthly compliance reviews, preparation of external audits, support to internal audits;
• Update RCM Annexes: AUD02, AUD06, AUD07, FLA00, FLA02, FLA03, FLA05, FLA06.

5. Other

• Perform other duties as requested by the line manager

جميع الحقوق محفوظة لموقع جوبس.

IV-    Qualifications:

• Bachelor’s degree in Accounting , Finance or any related field.
• At least 1 year of relevant experience in similar position from respectable INGOs, other non-profit organizations or private sector.
• Rigour, seriousness, honesty and punctuality
• Be able to work in a team and under pressure
• Flexibility, dynamism, good interpersonal skills
• Sense of fairness and confidentiality
• Sense of analysis and ability to propose solutions to problems encountered.
• Communication and reporting skills.
• Very Good in reading, writing and speaking both Arabic and English.

V-   Conditions:

• Valid driving license, and comfortable for potential frequent travels in West Bank
• Ability to travel to Gaza.
• Excellent IT skills, Microsoft programs especially Excel.

VI-    Submission of applications:

Interested candidates are invited to send CV, Cover letter and three references (in English) no later than August 8th, 2023 to: ([email protected]), indicating the position (Compliance Assistant) in the subject line.

The selection committee will review all applications as they are received.

All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. 

Only shortlisted candidates will be contacted for an interview. No telephone inquiries will be received.