DEEP Finance and Administrative Officer

Job ID/Title :DEEP Finance and Administrative Officer
Category :Governance and Poverty Reduction
Brand :UNDP
Application Deadline :13-Sep-11
Duty Station :Ramallah
Duration of Initial Contract :One year
Expected Duration of Assignment : 4 years

Background:
Under the guidance and the direct supervision of the DEEP Project Manager, the Finance and Administrative Officer in Ramallah will carry out all financial activities related to the project in the oPt and will lead the implementation of the financial system of the DEEP programme with the support staff and works in close collaboration with the Project Manager and will develop manuals and financial tools to achieve the best implantation of the project and achieve all of its Goals and Objectives.
The project that is implemented by UNDP/PAPP is seeking qualified candidates for the Finance and Administrative Officer position. The vacancy post will be part of the UNDP’s Programme Management Office (PMO) based in Ramallah and Gaza and under the direct supervision of the project manager.
Description of Responsibilities:

The Project Finance and Administration Officer reports to the project manager and carries out the following:
-Establishing financial systems of the PMO in line with UNDP accounting and reporting policies and procedures.
-Support the Project Manager with development of annual budgets according to UNDP financial management system and ensures accuracy of support documents for approval by HQ.
-Provides financial tracking, disbursement planning, cash flow analysis and project financing requirements.
-Provides inputs and suggestions on all project related aspects of project finances and administration, analyzes implementation approaches for soundness, feasibility, resource availability and cost implications.
-Develop financial policies and procedures for DEEP project.
-Coordinates on administrative and operational matters and ensure that payments, contract management, recruitment of personnel and local consultants, procurement of services and goods, asset management and disbursements of funds are undertaken according to financial rules and regulations.
-Ensures timely submission of supporting documents for processing of staff and sub-contract payments, awarding and amending of contracts.
-Manages subcontracts and other project-related transactions, ensuring updated records.
-Drafting contracts with partner intermediaries.
-Tracking funding to partner intermediaries and maintenance of loan accounts for MFIs.
-Maintains records of project files and other support documents in hard and soft copies;
-Monitors project financial situation and analyzes transactions to ensure conformity to agreed project results, outputs, objectives, budget and work plan.
-Advises Project Management of budget development
-Manages and supervise administrative paperwork required for project implementation
-Ensures smooth project implementation in line with financial rules and regulations; specific focus on Audit requirements.
-Maintains close communication with other finance/admin staff to ensure constant exchange of best practices and standardization of approaches.
-Supervise the administration of travel, claims, petty cash, accounts and salary payments.
-Maintain staff contracts and records.
-Follow up on all expense payments, contractors payments to ensure completion.
-Report expenses, financial transactions and budget comparisons.
-Re-allocation of budget in ATLAS, other atlas duties as required
-Issuance of Purchase Orders with appropriate chart of accounts.
-Prepares monthly, quarterly and annual financial reports and liaise with external auditors.
-Maintain legal and administrative of compliance of the PMO.
-Support the Project Manager in all administrative and legal matters.
-Other relevant duties assigned by the Project Manager.
 
Impact of Results
The key results have an impact on the success of project within specific areas of cooperation. In particular, the key results have an impact on the operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets, and achieving the success implementation of the project.

 
Competencies :
Corporate Competencies:
-Demonstrates integrity by modeling the UN’s values and ethical standards
-Promotes the vision, mission, and strategic goals of UNDP
-Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
-Treats all people fairly without favoritism

Functional Competencies:
 
Knowledge Management and Learning
-Promotes a knowledge sharing and learning culture in the office
-Actively works towards continuing personal learning and development in finance, acts on learning plan and applies newly acquired skills
 
Development and Operational Effectiveness
-Effective working relations in support of work conducted by the team
-High attention to detail
-Supportive, service oriented professional
-Personal interest, commitment, efficiency, flexibility and willingness to work in a highly motivated team of professionals and with minimal direction.
-Ability to adapt to difficult working environment, under pressure and with limited timeframes.
-High organizational skills

Management and Leadership
-Focuses on impact and result for the client and responds positively to feedback
-Consistently approaches work with energy and a positive, constructive attitude
-Demonstrates strong oral and written communication skills
-Builds strong relationships with clients
-Remains calm, in control and good humored even under pressure
-Demonstrates openness to change and ability to manage complexities
-Integrity and enthusiasm
 

 
Qualifications :
Education:
Bachelors Degree in Accounting, Financial Management, Program Management or related field from a recognized university.
Experience:
Minimum of five years of Program experience in a team environment, including strong organizational and administrative skills and demonstrating increasing responsibility. Familiarity with Labor law. Strong English communication skills (written and oral). Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems.
Experience with UN Agencies, Knowledge of UNDP’s Atlas system and knowledge of UNDP’s rules, regulations, and procedures is an asset.
Language Requirements:
Fluency in English and Arabic.

“UNDP/PAPP is an equal opportunity employer: applications from men and women will be considered equally”

Important message to all applicants!
-Please be aware that the UNDP/PAPP will review your application only if you have uploaded Personal History Form (P.11) to your application. Please download the form from the following link: http://jobs.undp.ps.
-You will get the opportunity to upload the P-11 at when you apply for the position.
-Incomplete applications or applications received after the closing date will not be given consideration. Please note that only applications that are under consideration will be contacted.
UNDP/PAPP is an equal opportunity employer-
Applications from men and women will be considered equally