Executive Assistant

الوصف الوظيفي

Mahran Kittany Groma-Geosystems company, is the leading company for importing marketing and servicing of "GeoSystems".

GPS systems, Total station systems, lasers, scanners, software and all accessories for surveyors and Contractors.
We are currently seeking applicable candidates to fill in, in the following position at the company headquarters in Ramallah.

Executive assistant

-Preparing analysis reports for general manager
-Proofreading documents, ads, etc. (grammar and spelling).
-Collecting daily/weekly/monthly/yearly reports from different departments.
-Coordinating between the management and other departments.
-Following up projects and pending issues.
-Communicating the instructions given by the General Manager accurately.
-Determining matters of top priority and handling them accordingly.
-Creating and updating spread sheets.
-Completing forms in accordance with company procedures.
-Handling customers' and employees' inquiries.
-Attending meetings, managing minutes of meeting and following up agendas.
-Maintaining General Manager's calendar.
-Planning coordinating and scheduling executive and other meetings for the General Manager.
-Screening, processing and keeping record of all incoming correspondence from both within and outside the company.
-Coordinating travel arrangements, planning and organizing arrival and departure of General Manager and accompanying employees.
-Minor translation in English, Arabic and Hebrew languages.
-Answering routine letters, emails and telephone calls.
-Routing and distributing incoming mail and email.
-Maintaining paper and electronic filing systems for records and messages.
-Operating a multi-function printer, Videoconferencing and phone systems, and other office equipment.

Skills and experience

-experience in administration and management.
-Knowledge of basic accounting principles.
-Good writing skills with capability of writing formal letters.
-Knowledge of the application of Microsoft Office (Word,Exel,PowerPoint,Outlook...).
-Work under stress to meet project deadlines.
-Excellent written and oral communication skills.
-Experience in similar position will be an added advantage.
-Shorthand will be added qualification.

Other requirements

-Jerusalim ID Holder. (Advantage)
-Excellent command of Arabic and English.

Please send your CV by e- mail to