Executive Coordinator

الوصف الوظيفي

Position Location: Crownox Company Office in Ramallah

Position Type and Duration: Full-time

Starting Date: April, 10th 2025

Background:

Crownox provides a full spectrum of risk mitigation solutions to international organizations, diplomatic delegations, and Fortune 500 companies. Using a combination of unique human resources and modern technology, Crownox effectively monitors and mitigates threats.

Website:www.crownox.com

Job Purpose:

The Executive Coordinator will support the company director in daily managerial tasks, ensuring smooth operations across multiple business areas. The role involves handling administrative, operational, and client-related matters, including meeting follow-ups, contract management, vendor and client negotiations, and process optimization. The ideal candidate will be highly organized, proactive, and capable of managing multiple responsibilities in a fast-paced environment.

Work Responsibilities:

Manage and coordinate meetings, and ensure timely follow-ups.
Maintain clear communication with internal teams and external stakeholders.
Oversee contract negotiations, liaise with vendors and suppliers, and ensure compliance with company regulations and requirements.
Monitor and improve internal administrative processes, ensuring efficiency in document management, reporting, and workflow optimization.
Maintain databases for clients, vendors, and internal documentation through an internal in-house system.
Prepare reports, summaries, and presentations for internal and external use, ensuring clarity and professionalism.
Assist the marketing team with email marketing campaigns, content creation, and company profile management.

متطلبات الوظيفة

Requirements:

Education & Experience:

At least 2 years of experience in similar roles
Strong leadership and management experience
High proficiency in using computers, online tools, and productivity software
Excellent written and spoken English
Experience in marketing tools and strategies such as LinkedIn, Canva, and Hubspot is a plus

Knowledge, Skills & Attributes:

High organizational and time management skills with the ability to multitask effectively
Strong written and verbal communication skills
Ability to formulate, draft and maintain company documents and policies
High level of discretion and confidentiality in handling sensitive information
Proficiency in negotiation and problem-solving to support contract and vendor management
Strong attention to detail and ability to maintain accuracy in high-pressure situations
Strong research skills

Personal Attributes:

Proactive and self-motivated with a strong sense of responsibility
Ability to work independently while maintaining collaboration with teams
Strong interpersonal skills to foster positive relationships with internal and external stakeholders
Resilient under pressure with the ability to prioritize tasks effectively
Commitment to professionalism, integrity, and maintaining company standards
Readiness to work collaboratively within a team
Ability to work under pressure and meet deadlines
Strong problem-solving and critical-thinking skills
Ability to form good relationships with colleagues, partners, clients and the private sector