Executive Secretary

Amaar Group invites interested qualified candidates to apply for the following job vacancy

Reporting to: Chief Executive Officer
Location: Ramallah

Specific responsibilities, duties and oversight will include:

1-Provide all secretarial and administrative duties for the Executive Officer's office.
2-Open e-mail and postal mail for the Executive Director, answer routine questions, determine level of priority, and direct items to appropriate staff and /or Executive Director.
3-Answer phone for Executive Director. Field and answer all routine questions.
4-Organize and prioritize large volume of information and calls.
5-Set up and maintain files, records and databases as required.
6-Assist the Executive Director in the management of his schedule.
7-Perform complex and confidential secretarial functions including developing written correspondence.
8-Compose reports, forms and other materials.
9-Schedule and organize activities such as meetings, travel, and organization activities
10-Prepare agendas, notices, minutes and resolutions for the Executive Officer's meetings.
11-Handle confidential and non-routine information.
12-Work independently and within a team on special, nonrecurring and ongoing projects. Act as an office manager for special projects at the request of the Executive Officer. These may include planning and coordinating multiple presentations, disseminating information and organizing organization events.
13-Create and develop visual presentations for the Executive Officer.
14-Assist the entire team with projects and time-critical programs.
15-Perform other related duties as assigned.

Education & Experience:

-5-7 years experience working as an executive secretary and/or related field.
-Bachelors Degree and/or professional office/secretarial certificates a plus.
-Excellent listening, writing, and verbal communication skills with fluency in both Arabic and English.
-Excellent IT skills including MS Office and Outlook.
-Must have strong time management, multitasking, detail orientation, and interpersonal skills.
-Availability to start work immediately.

Candidates who meet the above requirements are preferably to submit your updated resume directly to [email protected] no later than 16th of January 2011.

All applications will be treated in the strictest confidences and only shortlisted candidates will be called for an interview.

P.O.Box 413 Phone (+970) 2 291 Fax (+970) 2 298-3570 Email hr@amaarps