FAO Accounting/Finance Clerk

The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 166 countries, working with them on their own solutions to global and national development challenges. As they develop local capacity, they draw on the people of UNDP and our wide range of partners.

Job ID/Title :FAO Accounting/Finance Clerk
Application Deadline :03-Feb-12
Duty Station :Jerusalem

Duration of Initial Contract : 6 month (extendable subject to availability of funds

Background:
Under general supervision of the Senior Emergency and Rehabilitation Coordinator and direct supervision of Administrative Operations Officer, and in close consultation with the Finance Assistant the incumbent performs a range of standardized accounting clerical duties as indicated by the requirements and structure of the organization.

Description of Responsibilities:
Duties and Responsibilities
-Drafts payments/disbursement vouchers based on the instructions received; and ensures that the needed supporting documents are attached.
-Assists in preparation of periodic accounting records by recording receipts and disbursements and reconciling data for recurring or special reports;
-Prepares checks and bank transfers;
-Assists in maintaining financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports;
-Maintains the filing system in the Finance Unit;
-Maintains contact with local banks to clarify questions pertaining to office bank accounts. 
-Compiles and verifies budget and accounting data by researching files, calculating costs, and estimating anticipated expenditures from readily available information sources;
-Processes cash advances, cash deposits and travel claims;
-Prepares VAT submissions and VAT refunds;
-Circulates to all staff the monthly currency exchange rate;
-Briefs and assists newly arrived staff, experts and consultants on basic financial procedures and requirements with respect to payments, entitlements, banking and currency provisions and other requirements relating to accounts and finance;
-Performs other duties as and when required.

Competencies :

Corporate Competencies:
-Demonstrates commitment to FAO’s mission, vision and values.
-Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:
Knowledge Management and Learning
-Shares knowledge and experience;
-Encourages office staff to share knowledge and contribute to FAO Practice Areas;
-Actively works towards continuing personal learning and development in one or more; Practice Areas, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness
-Ability to perform a variety of specialized activities related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, making transactions, reporting;
-Sound knowledge of financial rules and regulations;
-Ability to provide input to business processes re-engineering, implementation of new system.

Leadership and Self-Management
-Focuses on result for the client;
-Consistently approaches work with energy and a positive, constructive attitude;
-Remains calm, in control and good humoured even under pressure;
-Demonstrates openness to change;
-Responds positively to feedback and differing points of view.

Qualifications :
Education:
Diploma in Accounting or Finance; University degree in Accounting or Finance or would be desirable.

Experience: 
One year of experience in accounting or Finance. Thorough knowledge of modern office procedures; ability to operate word-processing equipment, proficiency in Windows (MS Word, Excel);

Skills and Languages: Excellent interpersonal and communication skills.
Arabic mother tongue, very good knowledge of English language. Working knowledge of Hebrew is desirable.
“UNDP/PAPP is an equal opportunity employer: applications from both internal and external men and women will be considered equally”

Important message to all applicants!
-Please be aware that the UNDP/PAPP will review your application only if you have uploaded Personal History Form (P.11) to your application. Please download the form from the following link: http://jobs.undp.ps.
-You will get the opportunity to upload the P-11 at when you apply for the position.
-Incomplete applications or applications received after the closing date will not be given consideration. Please note that only applications that are under consideration will be contacted.

UNDP/PAPP is an equal opportunity employer-
Applications from men and women will be considered equally