FAO Operations Associate

Application Type : External Vacancy

Job ID/Title : 984 - FAO Operations Associate

Category : Administration/Operations

Brand : FAO

Post Level : SB3/3

Application Deadline : 22-Jun-18

Duty Station : Jerusalem

Type of Contract : Service Contract

Post Number : (for 100 Series Contracts)  

Languages Required :Arabic, English,

Starting Date : (date when the selected canditate is expected to start)  

Duration of Initial Contract : 12 months, extendable

 

Background:
FAO’s Coordination Office for the West Bank and Gaza Strip (WBGS) Programme assists the Palestinian Government to formulate and implement policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
Under the direct supervision of the Operations Officer and the overall supervision of the Head of Office and in close collaboration with the Head of Programme and other relevant personnel as appropriate, the Operations Consultant provides assistance in ensuring the mission’s effective and efficient programme delivery. Description of

 

Responsibilities:

The incumbent will perform the following duties and tasks:
Key Functions
• Participate in project teams, collaborates in new project formulation and provide technical and/or administrative support to ongoing operational projects.
• Assist programme personnel in the preparation of project work plans, monitor progress and, where necessary, identify corrective measures to overcome operational constraints.
• Assist with the management of the project budget and prepares revisions as required.
• Support coordination of actions related to timely field project completion/closure, including identification of project follow-up requirements.
• Assist in liaising with HQ units related to donor liaison, finance, procurement, legal matters, partnerships, security and technical specialties as and when required.  
• Assist in liaising with UNDP’s Programme of Assistance to the Palestinian People (PAPP) and other UN Organizations, as well as relevant authorities and partners to obtain/exchange information and ensure coordination for FAO interventions.
• Review compliance with UNDSS security requirements for personnel, premises and assets and propose actions and corrective measures if necessary. 

Specific Functions

• Review that FAO’s Project Cycle Management guidelines are applied in all phases of project management and propose actions and corrective measures if necessary.
• Ensure the quality of data/documentation in the Field Programme Management Information System (FPMIS) for all pipeline and operational field projects.
• Facilitate procurement, partnerships, recruitment and budget management in line with FAO’s rules and regulations in support of the ongoing projects and facilitates the running of the FAO’s offices in Jerusalem, Ramallah (West Bank) and Gaza City (Gaza Strip).
• Monitor the availability of funds under all projects; ensure financial commitments and expenditures are accurate and consistent with established guidelines; monitor/approve field expenditures, verify/approve invoices and ensure projects’ budgets are always up to date.
• Forecast and monitor annual programme delivery, estimate and monitor the Office’s Administrative and Operational Support (AOS) budget earnings and expenditure.
• Support day-to-day running of the FAO WBGS office including personnel, premises, assets and the vehicle fleet; assist in optimizing the management of Office’s premises and vehicles, the allocation of space and the provision of services for the maintenance of premises and the vehicle fleet.
• Perform other related duties as required.

Expected Results:

• Financial management of all projects always ensured (budget expenses and forecasts continually updated).
• Timeliness of FAO project/programme delivery in the WBGS.
• Quality service delivery provided to operational projects.
• Smooth operations and compliance with security regulations.

Competencies :

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building effective relationships
• Knowledge sharing and continuous improvement

Functional Competencies

• Extent and relevance of experience in programme/project formulation, implementation and management.
• Extent and relevance of experience in budgetary planning, budget management and financial reporting.
• Work experience in more than one location or area of work, particularly in field positions is desirable.
• Knowledge of international humanitarian architecture including the UN System, NGOs etc. is desirable and understanding of FAO policies and programmes is an asset.
• Demonstrated ability to work in a team, and interpersonal skills.
• Demonstrated ability to work under pressure and prioritize tasks.