Finance & Admin Assistant

Secours Islamique France (SIF) is a Non-Governmental Organization of international solidarity based in France. Founded in 1991, SIF is a non-profit and non-political organization that intents to help, to bring relief and to protect the lives of those threatened by natural disasters, armed conflicts or by economic collapse. SIF intervenes around the world through operations of emergency relief, rehabilitation and development. SIF provides its help in respect of the cultural diversity, without any distinction of origin, religion or gender.

Job title: Finance & Admin Assistant, Full time
Reporting to: Finance & Admin. Coordinator
Location: Ramallah Office
Duration: 3 months (extendable)

SUMMARY :
The Finance & Admin Assistant will assist the Finance & Admin Coordinator in monitoring and tracking financial plans and project budgets, financial record-keeping.
He / She will assist in following up procedures in accordance with SIF and donors policies and guidelines. He / She will also support programme staff in all areas related to the financial management of projects.

He / She will perform administrative and office support activities.
Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills are required, as well as strong communication and organization skills.

The successful applicant will be able to demonstrate the ability to work well as part of a team to deliver accurate work under tight deadlines.

Core responsibilities
The job includes, but is not limited to the tasks described below:

Finance support tasks:
-Responsible for monthly and daily office payment.
-Programmes budget follow up and monitoring.
-Follow up contracts, agreements, deadlines and updates.
-Follow up income tax &VAT Exemptions with Ministry of Finance.
-Responsible for recording cash and bank transfers.
-Follow up petty cash fund and payments.
-Record payments, receipts and non-cash vouchers.
-Support the assessment of financial and administrative capacity of partners, assist in identifying training needs and development potential on financial / administrative management, procedures,
reporting…
-Ensure all supporting documentation and signatures are obtained before finalizing vouchers.
-Maintain a filing system for vouchers.
-Assist in preparation of monthly / annual financial reports for the
mission and donor reports.
-Bring to the attention of the supervisor any relevant financial,budgetary and administrative issues.
-Prepare monthly bank reconciliations.
-Perform other related duties as required.

Administrative tasks:
-Type correspondence, reports and other documents in Arabic and English.
-Maintain office files.
-Open and distribute the mail.
-Take minutes at meetings.
-Distribute minutes.
-Coordinate repairs to office equipment.
-Arrange for hotel reservations, airport pick-up and drop off, in country transportation.
-Support to the Project Department during the seasonal projects and other projects in contacting the partners, donors, others NGOs.
-Translates or arranges for the translation of documents from Arabic to English or English to Arabic;
-Greet and assist visitors..
-Answer phones
-Direct calls and respond to inquiries
-Perform other related duties as required.

Qualifications and experience:
-BA in accounting/Finance or any related field
-At least 3 year experience in finance & admin.
-Experienced in working with non-governmental organizations with financial planning and monitoring of development
and relief projects.
-Experience in administration, procedures and record keeping.
-Experience in monitoring and tracking the budgets and the payments.

Knowledge and Skills
-Excellent interpersonal skills.
-Analytical and problem solving skills.
-Attention to detail.
-Effective organizational skills.
-Effective written communications skills.
-Demonstrated ability to meet deadlines under pressure, and to

complete ad hoc work with quality and attention to detail.
-Computer skills: Microsoft Word, Email, Internet, Excel, Outlook.
-Willingness to travel to the West Bank.
-Excellent written and spoken English and Arabic.

Desirable:
-Driving license
-Written and spoken Hebrew.

How to Apply:
Submit a resume, cover letter, including 3 professional references(e-mail address and phone number must be included), and a date of availability to
 

[email protected]

in English only.
Incomplete applications will not be considered. The email subject line MUST include exact position. Deadline to apply is April 11th 2015Only short-listed candidates will be contacted. Please submit
only by email.

جميع الحقوق محفوظة لموقع جوبس.