Finance & Admin Officer

Finance & Admin Officer – Gaza Emergency Response (re-advertise) 

WeWorld (WW) is an independent Italian organization emerged from the union between GVC NGO (constituted in Bologna in 1971) and WeWorld (founded in Milan in 1999), with the aim of increasing the impact of Development Cooperation and Humanitarian Aid projects in 29 countries, including Italy.

Duty station: Ramallah

Reports to Emergency Finance Coordinator

Accountable to Finance Manager, Emergency Finance Coordinator, Emergency Response Team

Work in coordination with Emergency Response Team, Gaza Staff, Operation Manager

Contract: full time, 6 months duration (renewable upon needs)

Tasks and Responsibilities

Finance Management

• Ensure compliance with financial emergency systems and procedures in accordance with organizational policies and donor regulations.
• Monitor and control cash flow to ensure the availability of funds for program activities.
• Recording day by day all the transactions on the financial system, collecting and controlling all the related supporting documents.
• Control that the documentation is completed before the payments (Contracts, VAT exemptions, Invoices, payment authorizations, purchase orders and procurement procedures when applicable) and after the payment (receipts, copies of cheques etc);
• Conduct regular financial analysis to identify areas for cost efficiency and budget optimization;
• Ensure the archiving and documentation of financial and administrative records for audits and reporting purposes.
• Serve as the focal point for urgent payments for staff in Gaza, ensuring timely and reliable disbursement of funds in situations where access to electricity and laptops may be limited;
• Coordinate with relevant teams to guarantee a minimum level of compliance in urgent payment processes;
• Lead the recruitment process for new team members in Gaza, including drafting job descriptions, conducting interviews, and facilitating onboarding processes.

Emergency Response Coordination:

• Work closely with emergency response teams to integrate financial and administrative considerations into operational plans;
• Provide timely and accurate financial information to support decision-making during emergency responses;
• Coordinate with the Country Representative and other relevant staff to ensure effective communication and collaboration across departments;
• Guarantee their availability outside standard working hours to ensure timely financial operations and urgent payments when necessary, due to the unpredictable nature of communications in Gaza

Human Resource Management

• Compile and update employee records (hard and soft copies): preparing, collecting and scanning supporting documents related to local staff (i.e. collection of timesheets, annual leave, sick leave and any other relevant issue, and reports and follow up the coordination between Ramallah Office and sub offices);

• Update the vacation /sick leave taken

Institutionnel Outputs

• Weekly Cash book Update
• Production of Payment Tables and weekly update consistent with project Budget (in collaboration with Project Manager)

Monthly Bank, Loans and Supplier Reconciliation Sheets.

جميع الحقوق محفوظة لموقع جوبس.

Requirements:

• A bachelor’s degree in Accounting or Business;
• At least 2 years of experience in relevant fields;
• NGO experience and knowledge of donor requirements is an required;
• Flexibility, organizational and coordination skills;
• Excellent English (oral and written);

Other competencies

• Highly adaptable and reactive in fast paced, fluid and evolving emergency contexts;
• Excellent interpersonal communication skills
• Teamwork and Cooperation 
• Proactive and motivated to take on new challenges and develop processes and improvements.
• Stress Management and excellent time management to be able to deal with high workload in a demanding setting.
• Commitment to WW values and Principles 

Only candidates with experience working with International Non-Governmental Organizations (INGOs) will be considered for this position. Interested candidates should send their CV in English and Position in the email subject, to [email protected] no later than 7th of Dec 2023