Finance and Admin Assistant

Technical

• Reception Management & manage of internal communication network
• Prepare and maintain Human Resource Administrative system and documents to ensure compliance with IMC policies and donor requirement.
• Assist programs to ensure staff adhesion to IMC policies and procedures
• Follow ups with background checks and reference check for all employees, SSAs and volunteers
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, Salary slips etc.)
• Receive & dispatch mail to respective recipients.
• Controller of Stationary & Office supplies.
• Assist Gaza office in preparing all reports related to Finance and Admin Departments.
• Maintains administration filing system, and organizes and assists memos and official correspondence for field sites.
• Scanning of monthly documents.
• Perform any other additional duty on request of his /her supervisor.

• Up-dating the cash book on daily basis
• Maintain the cash advance book
• Payment of bills and invoices
• Follow the expenses of the mission 
• Management of bank accounts, management of petty cash and disbursement of funds.
• Co-ordinate the banking activities including the deposit of funds and the withdrawals, liaise with the bank to ensure that the necessary documents are produced and availed to the office.
• Daily data entry into the Accounting system and submission of daily cash reports to Gaza office.
• Accounting for funds and assist in preparing of Monthly financial reports as per IMC regulations.
• Ensure that financial controls and procedures are applied in all financial transactions as per IMC and donor regulations.
• Update Gaza office on developments in legal/administrative affairs that would affect the organization
• Participate in the monthly budgeting process for the program, ensuring proper administration of the office budget as well as cash management.
• Assist with annual and quarterly audit documents.
• Performing any other duties relevant to this position as may be assigned from time to time.
• Any other related assignments.

2. Compliance 

• Ensure compliance with IMC policies and procedures, donor regulations and local laws.
• Stick to IMC Standards and Regulations.

3. Working Relationships

• Proactively engage with supervisor, and key staff.
• Proactively engage on a regular basis with supervisors/Line Managers, to seek advice where needed.

4. Representation

• Represent IMC in a positive and professional manner to contribute to the creation of a positive image and overall credibility of the organization, notably through the application of IMC’s mandate, ethics, values, and standpoint regarding other actors.

5. Security

• Ensure the application of, and compliance with, IMC security protocols and policies of you.

• University degree in business administration/Finance, or related field
• 2-3 years of experience. Experience with INGOs is a plus.
• Experience with HR software is preferrable.
• Must be computer literate and demonstrate an above average understanding in working with excel, word and Cost Point Accounting System. Basic knowledge of labor law.
• Excellent organizational skills.
• Good Level of English.

Interested and qualified individuals are encouraged to fill the application in the link below no later than October 10, 2021.

Only short-listed candidates will be contacted.