Finance and Administration Assistant

Overall Role & Responsibilities:   The Finance & Administration Assistant will be responsible for providing assistance to the Finance and Administrative Manager regarding daily and monthly accounting functions, basic office managerial duties, logistics, and security. The Finance & Administration Assistant will be based in the Amideast/Ramallah office and report directly to the Finance and Administrative Manager.  

Specifically, the Finance & Administration Assistant is responsible for the following duties:

 Accounting Functions

• Reviews and enters vouchers daily into accounting system, after ensuring that account numbers and project numbers are active
• Prepares payments for review and signature, ensuring proper backup documentation to all payments and receipts
• Verifies Cashier’s income vouchers and petty cash expense vouchers against receipts and vouchers on a daily basis, and prepares for deposit
• Maintains auditable inventories of resale items and fixed assets
• Assists in preparation of monthly financial reports to HQ
• Allocates courier, telephone bills and supplies to projects
• Ensures proper coding and monthly reconciliation of American Express charges
• Compiles documentation required for annual financial audits
• Assists in monitoring of budgets as requested
• Maintains finance and administration filing systems

Administration Functions

• Assists in the procurement of office supplies, equipment, furniture, etc. following Amideast and U.S. government regulations
• Assists in ensuring the maintenance of office equipment and furniture
• Assists in maintaining the human resource database of records
• Processes health insurance enrollment forms and claims
• Manages the translation of documents
• Maintains the West Bank office inventories of fixed assets
• Any other duties as assigned

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QUALIFICATIONS

Required: 

• Bachelor’s degree in accounting, finance, or related field
• Minimum 2 years accounting experience
• Fluent spoken and written Arabic and English language skills; Hebrew is preferred
• Excellent communication and organizational skills
• Positive attitude and ability to work independently and as part of a team
• Flexible work schedule
• Experience using accounting software and MS Office applications
• An ability to handle financial information with confidentiality and discretion

Interested and qualified candidates can apply online through Apply Now-button below