Finance and Administration Manager

Near East Foundation (NEF) –West Bank

Job Announcement

Title:         Finance and Administration Manager
Unit:         Finance, Near East Foundation in Palestine
Reports to:     NEF Controller
Location:     Nablus, West Bank

The Near East Foundation is seeking candidates fora Finance and Administration Manager to be based in Nablus (West Bank). For over 100 years, NEF has worked to build more sustainable, prosperous, and inclusive communities in the Middle East and Africa through education, governance, and economic development initiatives. NEF’s work is organized around three program areas: Peacebuilding through Economic Cooperation, Microenterprise Development, and Sustainable Agriculture and Natural Resources Management.

Position Description

The Administration and Finance Officer is a member of Near East Foundation team in the West Bank, reporting to NEF Controller. The purpose of the Administration and Finance Officer position is toensure that financial administration is performed in an efficient and cost effective manner while also adhering to legal considerations and donor requirements of all West Bank-designated projects.

Qualifications and Requirements:

The Administration and Finance Officer will be in charge of: (a) Office Finances and Accounting, (b) Financial Reporting, (c) Budgets, (d) Procurement Oversight, (e) Oversight of Human Resources.
The Administration and Finance Officer will perform his/her duties and responsibilities in accordance to project proposals and budgets in addition to the programmatic, administrative and financial policies/ regulations of the Near East Foundation.

Responsibilities

The Administration and Finance Officer will be responsible for:

(a) Accounting:

-    ensure accounting entries are processed on an accurate and timely basis;
-    review and perform reconciliations for all balance sheet accounts on a monthly basis and ensure that discrepancies are identified and resolved;
-    work with the NEF Controller to perform monthly reconciliations and ensure all transactions are identified to enable accurate consolidations;
-    check invoices by verifying mathematical accuracy and ensuring that appropriate procurement authorization and supporting documentation are attached;
-    check all payment and purchase requests for travel related expenses and advances to staff ensuring that payments and purchases are supported by the relevant documentation;
-    review and adjust outstanding advances, pre-paid and accruals;
-    assist in the preparation of disbursement vouchers, checks and bank transfer requests and ensure all the supporting documentation is attached and bank account information are correct and updated;
-    review expenditure reports submitted by partners and sub-grantees for accuracy and compliance to donor requirements;

(b) Reporting:

-    prepare financial reports for all assigned projects;
-    work with the Jordan Finance Managers and Headquarters with other budget and financial reporting as needed;

(c) Budgeting:

-    assist the Headquarters Finance and Program Development teams in the preparation of budgets for projects using appropriate budgeting tools;
-    assist country project managers and/or coordinators in the development of financial projections for all projects;

(d) Procurement Oversight:

-    assure adherence to established NEF policies and procedures, and adherence to donor regulations and local laws;
-    serve as the channel through which all procurement activities are handled, as well as correspondence with suppliers concerning prices, quotations, and delivery times. Solicit and gather quotes, as per NEF policy, and conduct analysis and compares quotes;
-    review purchase requests (PR) for completeness and approvals;
-    prepare and maintain procurement status report;
-    analyze quotations, and prepare summary bid analyses (SBA);

(e)Human Resource Management:

-    Maintain personnel files on all current and future employees;
-    Maintain and Coordinate records of job announcements and hiring;
-    Provide oversight over times sheets, attendance sheets, employment contracts, and sick leave;
-    Ensure HR filings are done in a timely manner and adhere to NEF procedures;

(f) Other:

-    supervise local accountants;
-    ensure that NEF procurement policies and delegations of authority are followed and any non-compliance is appropriately reported;
-    ensure that suppliers are paid within agreed timescales;
-    assist with tendering procedures and develop systems to ensure value for money;
-    retain and register relevant information for all projects (e.g. lease details, fixed assets);
-    ensure bank accounts are kept up to date and all signatory changes are processed promptly;
-    monitor all transactions for potential financial irregularities and report suspected or potential issues in a timely manner;
-    perform financial spot checks as requested;
-    perform any other duties commensurate with this post e.g. general administration.

Qualifications and Requirements:

The successful Administration and Finance Officer must be a self-directed individual with the following qualifications:

-    Bachelor’s degree in Business Administration, Finance, Accounting or related fields, or equivalent combination of education and work experience;
-    Minimum 5-years administration, office management, logistics, and procurement related experience preferably from UN/INGOs sector;
-    Effective team player, able to develop and maintain effective working relationships within a distributed and dynamic team;
-    Competence with MS Office applications, including Word, Excel and Outlook;
-    Proficiency in written and oral English and Arabic required;
-    Able to read and interpret documents, and communicate with others as necessary to perform job duties effectively;
-    Requires extensive written and verbal communication skills needed to motivate, convince, and/or change behavior or attitude of contacts;
-    Experience using financial and payroll software;
-    Aware of local market conditions;
-    Good interpersonal skills;
-    Good numerical skills to maintain accurate records;
-    Flexibility in accepting work assignments;

Salary:

Commensurate with experience.

To apply:

Please apply by sending to
 

[email protected]

the following documents:

-Cover letter outlining all relevant experience, availability and salary history
-Curriculum Vitae
-List of three references (including one from current, or most recent, employer)

Application deadline: Thursday, September 14, 2017.
Subject line: Administration and Finance Manager, West Bank.

Applicants are strongly encouraged to familiarize themselves with the Near East Foundation by visiting the NEF website at www.neareast.org.

The Near East Foundation will conduct pre-employment background checks that may include contacting off-list references from past employers.

The Near East Foundation is an Equal Opportunity Employer.

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