Finance and Administrative Officer

Job Details

Job Title:Finance and Administrative Officer

Job Location:Ramallah, Palestine

Deadline: 13th of August, 2023

Starting date:As soon as possible

About 3K Energy Solutions

3K is a leading renewable energy engineering, procurement, and Construction Company based in Ramallah, Palestine. We are looking to hire a full-time finance and administrative assistant to provide office support to our team.

Main Duties

Financial

• Issue invoices/receipts and collect payments from customers.
• Prepare payments after reconciling the supplier's statement of account (transfers, checks . . . etc.).
• Prepare Cash and Bank Reconciliation on a daily basis.
• Record all financial transactions and prepare journal entries on a daily basis.
• Manage and audit petty cash accounts, 
• Audit and pay monthly bills; electricity, water, phones, fuels, etc.
• Prepare income tax and value-added tax (VAT) files and reports.
• Prepare the company’s monthly payroll including overtime, and salary adjustments, deductions, and prepare bank transfers in a timely manner.
• Deposit checks/cash at different banks.
• Manage/audit and track bank guarantees, LCs, loans, facilities, interest rates & bank fees.
• Support the Financial Manager in internal/external audits.
• Prepare and present various reports to management.
• Any other duties assigned by management.

Administrative

• Provide admin support to management, procurement, sales, and construction teams.
• Prepare and process official communication letters/emails with banks, suppliers, customers, insurance companies, employees, and governmental/official bodies. 
• Answer incoming telephone calls and give information to callers, take messages, or transfer calls to appropriate individuals.
• Manage insurance policies and handle claims for the company’s projects, cars, warehouses, employees, etc.
• Organize and maintain paper and electronic files, folders, and archives.
• Copy and scan documents as required.
• Run errands; e.g. paying invoices, and delivering and collecting documents.
• Manage office supplies and housekeeping.
• Prepare/ review contracts with suppliers, customers, and partners.
• Develop/update and handle administrative and human resources procedures.
• Develop/update company bylaws in accordance with Palestinian Law.
• Track and audit employee attendance, and clock-in/clock-out times.
• Track and audit company car logs through specialized software.
• Track and audit fuel expenses.
• Maintain employees’ vacation and sick leave records.
• Handle the recruitment process.
• Any other duties assigned by management.

جميع الحقوق محفوظة لموقع جوبس.

• Bachelor’s degree in business administration, accounting, finance, or any related field.
• Technical knowledge in Administrative Management & Accounting.
• Minimum 3 years of experience in finance and administration-related fields.
• Strong communication skills in English and Arabic.
• Good knowledge of MS Office, medium level in MS Excel is compulsory.
• Ability to learn quickly and work under pressure independently or in a team.
• Highly organized and detail-oriented.
• Valid driver’s license.

A complete application must be submitted to the following address: [email protected],  which includes the CV and a one-page cover letter, no later than the 13th of August, 2023.

Note that eligible candidates will be interviewed as soon as CVs are received. 

Please state in the email subject “Finance and Administrative Officer”. Any deficiency in the application will NOT be considered. Only successful candidates will be contacted for an interview.