FINANCE AND COMPLIANCE ASSISTANT

Location: Ramallah, Palestine

Position Status: Full-time, Regular employment

Salary Level: 2A

Duration: One year with possibility of extension

Department: Finance & Compliance

About Mercy Corps

About Mercy Corps

Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have a long-term impact.

Mercy Corps is expanding our presence in the West Bank, initially with USAID funding under the Positive Youth Engagement (PYE) Program and potentially with other activities.

GENERAL POSITION SUMMARY:

Under the supervision of the Senior Compliance Officer, the Finance and Compliance Assistant will assist in the processing and recording of payment transactions in a timely and accurate manner, additionally, will ensure compliance with USAID rules and regulations of Mercy Corps and the sub-grantees’ activities. 

Essential Responsibilities

FINANCE 50%

• Work with the Finance Team on managing and organizing the daily tasks, payments to be processed and the cash flow transactions in Ramallah.
• Prepare checks or wire transfer requests based on fully approved documents and present to approved check-signers for review and signature.
• Deposit the cash in the bank when needed.
• Assist with entering transactions into the accounting software under the supervision of the Finance Coordinator whenever required.
• File all cash and bank vouchers and maintain a filing system such that files are updated, complete, and safeguarded.
• Scanning all Finance documents & making sure that all financial documents are properly uploaded to SharePoint & Google Drive.
• Assist the Finance Department in responding to audit inquiries.

COMPLIANCE 50%

• Primary responsibility for compliance filing and archiving.
• Maintain the compliance database and source files (tracking sheets, Sub-award Report vetting database, etc.)
• Assist with maintaining electronic and hard copies of the monthly USAID sub-award report.
• Assist with the review of sub-grantee reports and follow up on reporting deadlines.
• Assist with the sub-grantee's monitoring and field compliance reviews by USAID Mission Order 21.
• Assist with collecting information for vetting requests.

OTHER

• Stay abreast of changes in applicable donor policies and ensure changes are implemented as required.
• Participate in coordination and planning meetings, as required, and provide relevant input for the development of program plans and reports.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
• Other duties as assigned.

Supervisory Responsibility

None.

Accountability

Reports Directly To: Compliance Officer

Works Directly With: Mercy Corps Finance Department, Sub grantees, Program Department, Procurement Department.

جميع الحقوق محفوظة لموقع جوبس.

Minimum Qualification & Transferable Skills

• Fresh Graduates are encouraged to apply.
• A degree in Finance, Business Administration, or Accounting field is required.
• Advanced computer skills in MS Office programs, particularly Excel and Access
• Strong analytical skills
• Excellent oral and written English skills
• Excellent communications skills

Success Factors

• The ability to interact effectively with international and national personnel is required.
• A demonstrated ability to multi-task, meet deadlines, and process information in support of changing program priorities is necessary.
• A high professional standard of ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
• The ability to effectively monitor subgrantee compliance as well as to provide support and training for subgrantee personnel is critical.
• Attention to detail and ability to process and analyze data from multiple sources.
• High level of organizational and coordination skills. 

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

Interested candidates are encouraged to apply online HERE no later than 13:00 on Monday, 15 July 2024.  Only short-listed candidates will be contacted.