Finance Assistant

Job Title : Finance Assistant
Status : Temporary Position – 5 Months
Location : Ramallah
Closing Date : 22nd June 2012

The European Union Co-ordination Office for Palestinian Police Support – Ramallah (EUPOL COPPS) is seeking dynamic, highly skilled professionals for immediate recruitment for the position of Finance Assistant.

Summary:
The incumbent is responsible for the provision of day to day finance related services within the mission.
Reporting to: Acting Chief of Finance
Accountable to: Head of Administration and Finance
Available on: 16th July 2012

Duties
-To perform administrative duties in finance section; maintain both electronic and hard copy filing and registry systems of financial documentation in office and archive room; keeping track of necessary documentation and items needed in finance department such as contracts, updating induction training information, checking that all necessary administrative items are always in order (for example stamps, files, stationary);
-To assist at budget preparation and modification processes, as well at gathering forecast information from different offices;
-To check, register and give initial approval for incoming procurement requests according to the mission budget;
-To register and calculate the statements of mission expenditures;
-To register and process incoming invoices for payments ensuring that the expenses were eligible and correctly procured; to prepare and follow up payments with vendors; to process the invoices and other documentation related to projects funded from mission core budget (Small Projects) as well as other projects related to external donors;
-To register the expenditures in accounting software (SAGE) on a monthly basis;
-Petty Cash custodian during the leave of other Finance Assistant;
-To perform any other tasks requested by Acting Chief of Finance.

Qualifications and Experience
-A level of secondary education attested by a diploma giving access to post secondary education, and appropriate professional experience of at least 4 years;.
-Previous experience in an International environment.
-Excellent level of written and spoken English and Arabic. A working knowledge in Hebrew an advantage.
-Excellent Computer skills required: MS Office, Microsoft Excel, Microsoft Word and accounting software.
-Ability to prioritize and manage a high workload on occasions.
-Excellent organisational, analytical, research and problem-solving skills.
-Ability to take initiative and careful attention to details.
-Ability to establish and maintain effective working relations as a team member.

For more information, or to apply for this position:
Applicants should send their resume with a covering letter, both in English, indicating the position they apply for and explaining their interest including their analysis of their suitability for the position to the following email address:  [email protected]  and include the Job title above in your email subject.
Applications received after end of business day on closing date will not be considered.
Only applicants who have the required qualities, experience, and skills will be considered.