Finance Assistant

Finance Assistant- Jerusalem Based----- APPLICATION DEADLINE EXTENDED

Location Jerusalem with Frequent Travel to Ramallah, Palestine

Position Status Full-time Regular Employee

Salary Level 2A

Current Team Member N/A

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.

Program / Department Summary

The Mercy Corps Finance Department is responsible for all financial functions in Palestine, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.  In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

General Position Summary

Working in the Finance Department under the direction of the Finance Officer, Senior Finance Officer, Finance Manager and Finance Director, the Finance Assistant will assist in the processing and recording of payment transactions as well as providing support in a timely and accurate manner.

جميع الحقوق محفوظة لموقع جوبس.

Essential Job Responsibilities

FINANCE SECTION

Work with the Finance Team on managing and organizing the daily tasks

Responsible for conducting initial review and check for the completeness of files as per Mercy Corps and Donor rules and regulations before being submitted for financial review as per the AAM.

Review Expense Reports (Travel Expense Reports and Operational Expense Reports) for accuracy and completeness and ensure that Expense Reports have been fully approved before payment.

Recording and uploading fully approved procurement payments into the (ProSource) online system under the supervision of the Finance Officer.

Maintain the un-cleared Cash Advance File and prepare past due advance report for the Finance Officer.

Calculate on monthly basis the Employees Personal Expenses resulting from the use of (Mobiles, Vehicles and Taxis).

Assist in the Allocation of Expenses.

Assist with the Preparation of monthly Bank Reconciliation

Assist with the Preparation of the monthly Balance Sheet Accounts Reconciliation.

Assist with the preparation of regular reports to donors – VAT.

Assist with the recording of transactions to the Navigator Accounting Software whenever required.

Assist with the filing of all cash and bank vouchers and maintaining filing system such that files are updated, complete and safeguarded, including co-ordination with Admin department regarding files transfer between Jerusalem and Ramallah Offices.

Review and check the receipts vouchers and follow up with vendors for cheque handling.

Scanning all Finance documents & make sure that all financial documents are properly uploaded to the SharePoint & Google drive.

Assist the Finance Department in responding to audit inquiries.

Follow all Mercy Corps policies, procedures, and documentation requirements.

Be adaptable and flexible to take new tasks and new assignments as requested from time to time.

Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.

Security

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies.
• Assist the Senior Finance Officer in shifting all original financial documents to RML storeroom on monthly basis and keep the finance director informed.

Accountability to Beneficiaries

• Mercy Corps team members are expected to support all efforts toward accountability, specifically
  to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

Supervisory Responsibility

None.

Accountability

Reports Directly To: Finance Officer

Works Directly With: Finance, HR, Operations and Program Team Members

Knowledge and Experience

One year experience of finance, bookkeeping, banking, or cashiering experience.

Fresh graduates who have the necessary competencies are encouraged to apply as well.

A degree in accounting or a relevant business field is desirable. 

Strong computer skills in MS Office programs, particularly Excel. 

Accuracy in the processing of cash transactions, mathematical aptitude, and attention to detail.

Excellent oral and written English skills.

Success Factors

A clear understanding of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.  A high level of personal integrity, honesty and transparency in all cash handling is absolutely essential.  The ability to interact effectively with international and national staff members is required.  A demonstrated ability to work quickly and accurately, meet deadlines, and process information in support of changing program activities is necessary.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient, and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct eLearning courses upon hire and on an annual basis.

Qualified persons with disabilities are highly encouraged to apply.

Interested candidates are encouraged to apply online HERE no later than Tuesday, 03 October 2023 (DATE EXTENDED).  Only short-listed candidates will be contacted.

Please apply separate application for each position you are interested in.