Finance Manager

Position: Finance Manager
Location: Jerusalem
Responsible to: Support Services Coordinator
Closing date: 20/11/2017


THE ORGANIZATION

Handicap International is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights. Handicap International is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations.

THE JOB
Under the direct supervision of the Support Services Coordinator, the Finance Manager will ensure the mission financial management in compliance with the country's legal framework and HIs procedures.

Main tasks will include:

Responsibility 1 : Ensures the mission's accountancy and cash flow management
Objective: Ensure the accountancy is in line with legal obligations and internal procedures and ensure the availability of funds for implementing planned activities
Benchmark: quality of accounting deliverables, respect of deadlines for sending accounts and cash flow request to regional office, quality of period-end closing operations; quality of forecasts and respect for deadlines; quality of management and control of cash-flow

Activities:

Manage the monthly accountancy closure process
Carry out the necessary accounting controls (validity of vouchers, quality of the accounting transactions, etc.)
Carry out the necessary controls of payable and receivable account management
Ensure the management of bank accounts, safes and cash boxes and appropriate security system
Carry out physical checks of safes and cash-boxes and ensure control rules are being applied
Supervise draw up cash-flow forecasts and ensure the optimal management of cash flow

Responsibility 2 : Carry out management of budget and donor funding contracts
Objective: Ensure the proper use of donor funds in respect of donor specific guidelines
Benchmark: compliance with the organizational procedures defined by the organization; quality of budget monitoring; quality of the budgets drawn up, Actual knowledge of donor guidelines, proper filing of donor documentation, compliance with donor financial rules and regulation, quality of donor reports, anticipation of amendments

Activities:

Ensure realistic budgeting, proper codification of expenses and good budget steering
Ensure the respect of Regional Financial Calendar as defined each year in line with HQ deadlines and regional internal financial monitoring process
Draw up annual budget (IN/R1/R2/R3/pre closing) in the respect of HI budget framework and analyze the impact on the financial plan.
Identify analytical corrections and proceed to necessary adjustments on the accounting software
Analyze budget follow-up on monthly basis and ensure necessary feedback is given to budget managers
Elaborate and follow-up of allocation tables of the mission
Ensure that funding utilization is optimized and share ideas to improve the use of HI/donor funds when appropriate
Alert when necessary, but early enough on financial risks in the mission
Realize & analyze the donor budget monitoring
Anticipate and prepare cost or no-cost extension of donor contracts or budget amendments
Keep up-to-date with the procedures of institutional donors providing funding for the mission and ensure compliance with these procedures
Ensure proper follow-up of donor deadlines as per funding database, and draw up the financial reports
Ensure proper filing of donor documentation (contracts, amendments, diverse communication etc.)
Train budget holder on budget management

Responsibility 3:Manage partners administrative aspects
Objective: Ensure the follow-up of functional management of partnerships
Benchmark: Proper and complete compiling of partners files, effectiveness and quality of support provided to the project staff dealing with their partners

Activities:

Participate to partner assessment, ensure a proper accounting training has been given before the beginning of the collaboration
Validate the financial aspect of partnership agreement (financial instalment and reporting etc.)
Ensure the completion, the compiling and archiving all the partnerships contractual documents
Ensure the partners expenditures are eligible (appropriate bills, invoices, order forms, etc...) through regular verifications, possible corrections and adapted training if required;
Ensure that cash transfers to partners are properly done and on time, justified by correct documents
Ensure that regular financial reports are written by partners


Responsibility 4: Manage finance and accounting team
Objective: Develop the teams autonomy and performance
Benchmark: direct reports' satisfaction with management; quality of the assessments carried out;

Activities:

Supervise and lead the mission finance and accounting team, set objectives and assess direct reports
Train his/her team
Set up communication and coordination mechanisms for his/her team
Manage contractual monitoring (leave, end of trial periods, etc.) of the staff he/she line-manages
Oversee the team's career development: define training needs and provide guidance on professional development

THE SUCCESSFUL CANDIDATE

Preferable Masters degree in finance or business management
Minimum 3 year experience in finance management
Previous work experience with I/NGO
Proven experience in team management and structuring
Knowledge and experience of international donors procedures
Demonstrated ability and motivation to build capacity and/or train others
Fluent in Arabic and English (French a plus)
Good organizational skills
Good oral, written communication and presentation skills
Excellent diplomatic, presentation, interpersonal communication skills
Valid driving license



Initial contract will be open and the position is based in Jerusalem.

Handicap International is an equal opportunity employer and
Particularly welcomes applications from persons with disabilities

Interested candidates may please send their resume with cover letter to reach on or before the 20th November 2017 to

[email protected]

indicating your full name and the job title (Finance Manager Jerusalem ) in the subject line in your e-mail application.
Only qualified candidates should apply and only those who have been short listed will be contacted

جميع الحقوق محفوظة لموقع جوبس.