Finance Manager

Project Background:  

The USAID Effective Management of Irrigation Water Activity is a four-year activity that will work with farmers in the West Bank and Gaza (WBG) to improve agricultural practices using the power of science and technology. The Activity aims to improve climate-resilient conservation and management of freshwater resources and associated ecosystems by increasing the availability, quality, and environmental resilience of drinking water supply sources. Its main purpose is to reduce the non-beneficial water use in irrigation and reduce the use of fertilizers and other chemicals through improved agricultural practices. This will, in turn, improve the quantity and quality of available fresh groundwater resources. 

Position Description:    

The Finance Manager is responsible for the overall financial administration and compliance with USAID rules and regulations and CNFA guidelines and procedures for this activity. S/he will monitor the subrecipient pipeline, tracking expenditures against obligations, and liaise with the home office Finance and Accounting department and the Awards and Compliance unit.

Position Responsibilities:  

The main duties of the Finance Manager are to:

• Ensure the overall project financial management of the West Bank office.

• Manage and maintain accounting and finance records for grants and project activities.

• Develop and implement financial oversight and control mechanisms and procedures to ensure that all program expenses are in accordance with CNFA’s financial policies, procedures, rules, and regulations.

• Ensure the smooth implementation of all project financial and administrative activities, including, but not limited to, timely and accurate bank documentation of the monitoring of expenditure levels against budget and funding obligations, financial projections, and submission of monthly financial reports to CNFA HQ.

• Coordinate payments due to consultants, vendors, and subcontractors as applicable, ensuring invoices, supporting documentation, and required approvals are in place before payment.

• Prepare VAT reporting per USAID/WBG requirements and support home office completion of annual foreign tax reporting requirements. 

• Responsible for the VAT exemptions and filing with the MoF-PALESTINE. 

• Manage all vendor and supplier accounts, including invoices, journal entries, and account reconciliations. Ensure that all vendor invoices are processed in a timely manner.

• Supervise cash flow management, time sheet recording, and daily monitoring of obligations, budgets, and expenditures.

• Review and track bank and petty cash balances. Prepare and submit monthly and ad-hoc fund request forms to ensure sufficient liquidity while minimizing cash-on-hand.  

• Support audits conducted by the home office and USAID. 

• Ensure that staff contracts and profiles (other than the ones managed directly by CNFA’s Washington, DC, Office) are in place and appropriately monitored and updated.

• Manage all personnel records in a confidential manner. 

• Ensure timesheets and payroll are complete, and vacation and sick days are properly tracked for all staff. 

• Providing reconciliations is requested by the Deputy Chief of Party and/or the home office Program Finance Officer.

• Provide financial information to the Deputy Chief of Party as required. 

• Maintain all financial records and appropriate documentation for all purchased assets (e.g., receipts and vouchers) 

• Oversee the submission of project invoices, transactions, payments, and monthly financial reports.

• Conducts regular audits of payroll processes and files.

• Submit deposits and wire transfer requests, and maintain records of all banking activity.

• Any other task assigned by the Operations and Finance Director.