Finance Manager

Duty Station: Nablus

Starting Date: March 2025

This is a full-time position and working hours are from Sunday to Thursday, 08:00 – 16:00.

PREMIERE-URGENCE INTERNATIONAL (PUI) is an international, apolitical, non-religious, and non-profit French organization intervening in 23 countries worldwide. PUI aims to provide a global response to the fundamental needs to people affected by humanitarian crises, from the emergency to the restoration of their autonomy and dignity. Première-Urgence and Aide Medical Internationale merged in 2011 to offer a better range of lifesaving care and life-changing assistance to communities affected by extreme adversity.

PUI's humanitarian and development aid strategy in oPt focuses on providing support to populations affected by the coercive environment and subsequent IHL/HR violations in both the West Bank (WB) and the Gaza Strip (GS). PUI's programming incorporates interventions in several sectors, aiming at the prevention of livelihoods' loss and displacement as a consequence of protection threats, lack of services (health, education, WASH), and lack of access to agricultural lands or job opportunities.

Overall Objective

Under the functional supervision of the Financial Coordinator, the Finance Manager is responsible for the sound financial, accounting and budgetary management of the base in compliance with PUI and donor procedures.

S/he works under the hierarchical supervision of the Field Coordinator.

Tasks and Responsibilities

• ENSURE SOUND FINANCIAL, BUDGETARY AND ACCOUNTING MANAGEMENT OF THE BASE: S/he supervises the financial, accounting and budgetary management on the base and ensures compliance with the related procedures, with the functional support of the Mission’s Financial Coordinator. Prepare the monthly accounting pack of the Mission, ensure that the finance calendar is well respected.
• ADMINISTRATIVE MANAGEMENT: S/he Responsible for Administrative monitoring/Development regarding partnership agreements with Local NGOs and contracts/Claims validations at base level.
• PARTICIPATE IN COORDINATION ON THE BASE, REPORTING AND CIRCULATION OF INFORMATION: Ensure that the financial information is circulated effectively between the Base and the coordination office, and with the operational units (program/Logistics/HR) at base level.
• TEAM MANAGEMENT: S/he oversees the and financial team of her/his base.
• OTHER:  Perform any other duties assigned by the line manager / Technical Manager.

Specific objectives and linked activities:

1. ENSURE SOUND FINANCIAL, BUDGETARY AND ACCOUNTING MANAGEMENT OF THE BASE

• S/he ensures that the accounts are entered according to internal rules and communicated to the Financial Coordinator according to the schedule established, after validation of the Field Coordinator.
• S/he is the guarantor of the account keeping and ensures that the balances of cash and bank accounts are always absolutely justified by the appropriate accounting documents.
• S/he ensures the proper maintenance and archiving of accounting (journals, accounting documents, bank reconciliation, physical inventories, bank statements, etc.).
• S/he prepares the Finance documents to be submitted to the Financial Coordinator for an audit.
• With the Finance Coordinator and the Field Coordinator, s/he monitors the cash flow of the base, supervises payments and is the bank’s contact for the base
• S/he ensures compliance with the expenditure initiation procedure and participates in the validation of purchase files.
• Together with the Financial Coordinator and the Base Manager, s/he ensures that an internal control system is in place on her/his base.
• S/he participates in the drafting of donor financial reports with the support of the Finance Coordinator.
• S/he develops project budgets as part of operations proposals (inc. budget narrative) in accordance with the procedures of each donor and in coordination with the base team.
• S/he supports the Base Project Managers in updating their operational monitoring tools.
• S/he co-leads the collective analysis (technical, administrative and logistical) of budget monitoring detects variances and proposes adjustments to the Base Manager and the Financial Coordinator.
• S/he is responsible for cost optimization, s/he uses budgets monitoring tools and the cost allocation table for this purpose.
• Review and Analyse partner financial reports, including supporting expense documentation to verify accuracy and compliance with MOU.
• Monitor the cash supply system and cash security at base level, make sure that there is a positive bank balance.

2. MANAGE THE BASE ADMINISTRATIVELY

• S/he participates in the development by the Administrative and Financial Coordinator of the Partnership Agreements with local NGOs in the framework of the projects. S/he provides them with support and technical training on financial tools, procedures and monthly monitoring of their financial reports.
• S/he verifies and validates all contracts drawn up on the base.
• S/he is responsible for the administrative monitoring of rentals, claims and insurance contracts.

3. PARTICIPATE IN COORDINATION ON THE BASE, REPORTING AND CIRCULATION OF INFORMATION

• S/he participates in core and internal coordination meetings of which s/he is an active member.
• S/he ensures an efficient flow of Finance information to the base teams and the capital.
• Externally, s/he represents PUI with the administrative for all Finance matters (Bank, PALPAY) at the base level.
•  Represent the Finance department in the Finance Coordination meetings.

4. TEAM MANAGEMENT & CAPACITY BUILDING

• S/he oversees and organizes the work of the entire Finance team, directly or indirectly.
• Define the needs of the finance team at base level and participate in the recruitment if needed.
• In collaboration with the HR department and line manager, participate in the recruitment process(es) of staff under his/her line management at base level by participate in drafting job descriptions/technical tests/interview forms, shortlisting resumes and conducting interviews.
• Brief newly recruited personnel on their roles and responsibilities.
• Ensure the adherence of his/her subordinate(s) to all PUI’s policies, rules and regulations.
• Ensure the respect and implementation of HR procedures in accordance with PUI’s Policies and Guidelines (i.e. daily management, disciplinary procedures, performance appraisals, leaves management, trainings and capacity building, etc.) in collaboration with the Human Resources department and support from line manager if needed.
• Monitor and provide objective feedback related to the performance of the staff under his/her supervision (including staff performance appraisals every 6 months) to promote professional development.

جميع الحقوق محفوظة لموقع جوبس.

Required Knowledge and Skills

EDUCATION AND TRAINING: 

Required: 

• Bachelor degree.
• Financial management.

Desirable: 

• Project management.

PROFESSIONAL EXPERIENCE: (Humanitarian, International, Technical)

Required: 

• Minimum 5 years of experience in a similar position.
• Humanitarian experience.
• International experience.
• Strong communication and interpersonal skills.

KNOWLEDGE AND SKILLS

Required:

• Accounting management.
• Financial steering.
• Team management.
• Administrative and managerial skills.

Desirable: 

• Knowledge of institutional donor procedures (OCHA,SIDA,ECHO, Humanitarian Fund, …).

LANGUAGES

Required:

• Arabic and English

SOFTWARE  ( Pack Office, Other (to be specified) )

Required Personal Characteristics (fitting into the team, suitability for the job and assignment)

• Ability to work independently, take the initiative and take responsibility in a proactive approach.
• Self-motivated, flexible and adaptable to the needs of the team and organization.
• Strong commitment in humanitarian principles.
• Resilience to stress.
• Diplomacy and open-mindedness.
• Good analytical skills.
• Organization and ability to manage priorities and varied workload.
• Ability to guarantee effective and timely outputs.
• Problem solving and leadership skills.
• Ability to work and manage professionally and maturely.
•  Ability to integrate into the local environment, taking account of its political, economic and historical characteristics.

PUI provides a work environment that reflects the values of integrity, diversity and gender equality. Therefore, we strongly encourage applications from women and underrepresented cultural or social groups, particularly people with disabilities and people from communities highly affected by occupation-related violence (including settler violence).

All PUI workers adhere to the values and principles outlined in the PUI Code of Conduct and policies, including the Protection from Exploitation and Abuse Policy and the Child Protection Policy.”

If you believe you are the candidate we are looking for, you could apply using the two mandatory steps:

1. Please fill in the form in the link below

FINANCE MANAGER – APPLICATION FORM

1. In addition, please submit a cover letter and a detailed resume before Saturday February 15, 2025 by sending an e-mail to [email protected]. Please indicate the Position Title "Finance Manager" in the E-mail subject line.

Incomplete applications or Unfilled Forms will not be considered. Only short-listed candidates will be contacted.