Finance Officer

Terre des hommes (Tdh) is a leading organization worldwide on child protection, which accumulates over 40 years of experience in the Palestinian context. Tdh aims at contributing to develop and improve child protection systems and gender justice. Tdh’s strategic plan creates a comprehensive framework for action that combines axes on operations, advocacy, research and quality and accountability, with a view to creating lasting and meaningful change in the lives of children.  As part of the country HR, Admin, and Finance Team, and under the supervision of the Head of Office, and the functional support of the Deputy Country Representative - FAHR, the Finance Officer will oversee all Finance tasks for Jerusalem and West Bank operations.

Accounting:

Manage the cash box of the office, under the supervision of the Deputy CR and as per the policy and SoPs in place, including the cashbox feeding and regular withdrwal from the bank

Prepare suppliers payments according to TDH procedures

Prepare  the payments and the reconciliation according to Tdh and donors’ procedures

Ensure  all the receipts/invoices are correctly filled and they are eligible for Tdh accountancy (indicating date, details of the supplier, clearly written the amount with the stamp PAID)

Ensure  that all payments are justified by adequate supporting documents

Ensure  the Allocated expenses in the right account code, budget, and financial lines

Prepare the monthly closing documents including the accounts reconciliations and Cash inventory count

Collaborate in the preparation of documents for financial/annual audits

Collaborate in the  accountancy documentation in the proper way and according to Tdh procedures (Soft copy, and Hard Copy)

Fill properly the monthly reconciliation form for each cash and bank accounts

Organize the cash count the last day of the month

Collaborate in the preparing of Monthly closing documents

Entry into the SAGA system all vouchers as requested

Participate in preparing the BoQ file

FINANCIAL, AND BUDGET MANAGEMENT

Check the realistic budgeting, proper codification of expenses before recording in Saga

Participate in the preparation of a monthly monitoring of budgets (donors’ budgets and delegation budget) and financial equilibrium of the office, including supporting in analysis and feedback to budget holders

Participate in the meetings as delegated by line manager with the budget holders to review the projects budgets, analytical allocations, financial status

Prepare with the budget holders projects monthly forecasts and send to line manager for review

Control the PSRs within her authorization limit and check budget allocations, and availability before committing purchases

Check the analytical allocations in Saga to ensure its accuracy and well recording

Participate with the Deputy CR - FAHR in the draw up of the financial reports in accordance to the delegation reporting schedule

Alert when necessary the Head of Office and the Deputy CR - FARH, but early enough on financial risks in the Jerusalem and WB office involving major budget variations over/under-spending

Guarantee the confidentiality of the financial information

Produce monthly report in the unit activities

PARTNERS MANAGEMENT

Conduct financial due diligience for new partners (or update due diligence for new agreements with existing partners)

Participate in identification of capacity building needs assessment for partners

Participate in conducting  financial and logistic procurement trainings and follow up training for partners and provide advice and coaching to partners on specific issues related to partnership agreements as needed

Review the partners’ financial reports and supporting documents and provide feedback as necessary

Liaise with partners to ensure completeness , correctness, and accuracy of partners financial reports

Review partners’ payment requests for compliance, and ensure coordination with logistics and programme colleagues for their additional review of payment requests from the programmatic and procurement perspective

Enter the records of partners financial reports on the System

TAXES : 

Follow up the VAT and duty exemption procedures and keep track of the exempted materials

Prepare  tax exemption Invoices for all donors,  make sure it is aligned  with the donor procedures and fill the donor’s tax exempted forms

Prepare  Staff  benefits and other Income Tax  Payments  and documents

Prepare Tdh Monthly and Yearly Tax reporting

Keep Her/himself  updated with Donor and Country Tax regulation

Act as Focal point with Tax Department for Tdh for tax matter

Audit, Compliance & Internal Control

Ensure the compliance of the financial procedures of TDH, donors, and authorities

Check the financial supporting documents and archive it according to Tdh procedures

Collaborate in the preparation of documents for financial/annual audits

Perform any other tasks as maybe be requested by the line manager.

Competencies

This role requires a mastery of Personal, Social and Leadership Competencies (PSLC), Technical and Methodological Competencies (TMC) and Management and Strategic Competencies (MSC)

In particular:

Shows integrity and ethical values during activitie

Good interpersonal skills and ability to work independently with minimum supervision

Manages stress and emotions

Detail oriente

Reports any incident, suspicion or violation of such policies

 Knows and respects the rules and processes of the different domains concerning one’s activities

:As well as the following specific “professional” competencie

Ability to work in a multi-cultural environment and a good team player

Knowledge of government procedures, PA and Israel  Taxes and social security procedures .

Ability to work under pressure

Excellent knowledge and use of accounting techniques

       Excellent knowledge of internal financial procedures and audit requirements

Ability to respect workplans and deadlines

Security: 

Comply with Tdh Security Regulations

Inform and share any incident or information related to the security of staff and beneficiaries with the Country Representative

Safeguarding Policy:

Knows and implements institutional policies on security, child protection, PSEA and Code of Conduct and fraud prevention

Commits to ensure the best implementation possible of the Tdh Child Safeguarding Policy (CSP) in her/his area, including participation in annual audit, and reviews and updates of action plan

Commits to inform the Country Representative and/or the National Safeguarding Focal Point and/or the Head of MENA Region and to deal with any case of any allegations or possibility of transgression, even potential, of the CSP

Others:

Undertake all other duties that may be requested by the Country Representative and that are compatible with the job

Knows and implements all institutional policies and  internal regulations of Terre des hommes

S/he will have direct access to information, such as the general strategy of Tdh in Palestine , including programming objectives in the field, financial details, salary scale and security guidelines

A professional sense of security, confidentiality, and proper representation is paramount

The incumbent will conduct her/his duties in respect of the Charter of Terre des hommes and Tdh Child Safeguarding Policy. Terre des hommes expects that its contractors’ professional conduct reflects proper behaviour in accordance with local culture and traditions. The incumbent assures the moral protection of the name of Terre des hommes and defends in all circumstances the interests of the movement

This job description may be amended in line with the activities or evolution of the Mission

جميع الحقوق محفوظة لموقع جوبس.

- Education / Qualifications:

 Bachelor degree in Accounting, Finance or Business Administration

- Experince: 

A Minimum of 3 years’ experience of Finance or accounting experience,  Including 2 Years experience in INGO

Prior experience working with donor-funded projects/programs

Familiar with Donor and yearly Audit Procedures

Language

Good and clear communication and writing skills in English

IT Knowledge: 

advance in Office, Accounting Software, familiar with Saga accounting software is a plus.

Tdh will only consider complete applications corresponding to the required profile. Applications must include a complete CV and a covering letter and should be sent to the following e-mail address: [email protected] Additional documents such as diplomas and work certificates will only be required in case of an interview

Deadline for applications is May 5, 2022 at 11:59 pm

Indicate  Finance Officer Jerusalem in the subject of the email

Only short/listed candidates will be contacted. If you are not shortlisted, your file will be destroyed by us, according to the rules on data protection.

Tdh provides equal working conditions for men and women. Furthermore, for candidates with equivalent qualifications and for positions with responsibilities, applications from women are strongly encouraged those as well from people with diverse backgrounds

The recruitment and selection procedures of Tdh reflect our commitment for child security and protection