Financial Control & Compliance Manager

***This role will be contingent upon securing available funds, and we might use this vacancy to fill more than one post.***

The Opportunity – Financial Control & Compliance Manager

Post location:  oPt CO - Ramallah

Contract Duration: 1 year

ROLE PURPOSE: 

This role holder with his/her capacity supports the Director of Finance and IT in the areas of finance management system (Agresso), accounting, auditing, forecasting and payroll disbursement, period closing and controls. The position ensures quality services to clients in line with SCI Policies and Procedures. 

• Lead the monthly and annual closing, coordinating all filed office submission and revision of the Trial balance, preparation of schedule for balance sheet and cash count and bank reconciliation.
• Manage the cash flow and cash requests, coordinate all field office request consolidate and review for submission to Center.
• Lead on the preparation of the Financial Statement and Annual audit.
• Maintaining data quality in the financial system
• Coordinate with supply chain and AP on the procure to pay process. 

In times of major humanitarian emergencies, the role holder may be required to adapt their working hours and responsibilities beyond the standard role profile to address urgent needs.

SCOPE OF ROLE: 

Reports to: Director of Finance & IT

Number of direct reports: Finance Officer

Role Dimensions:  oPt CO is a high complexity country, multi-member interest, with an annual budget of around $40+m, and 100+ staff. Currently the program is experiencing a growth in funding and complexity due to the war in Gaza.

KEY AREAS OF ACCOUNTABILITY: 

Financial Accounting, Reporting and Control

• Review and process monthly payroll, and staff entitlement document, prepare staff salary transfer letters for the bank
• Reconcile all debtor and creditor and ensure all control account has zero balance before the hard 
• Prepare the monthly financial report (MFR), provide any explanation needed for the items in the report, have it signed, and saved on the shared folder for the RO.
• Monitor cash balance and ensure is in line with SCI minimum value as per KPI 
• Review transaction coding and ensure correction are posted timely
• Lead on the monthly and yearly closing process 
• Complete monthly commentary report, collect data and information needed from BHs, upload the completed report on the RO shared folder, and attend the monthly call with the RO Finance Team to discuss it. 
• Complete the Financial Part of the Annual Administrative Report (MOI) and submit it to the MoI.
• Responsible for the communication and coordination with the MoI regarding submission of the audited financial statements and the Administrative Report.
• Responsible for the communication and coordination with the MoF regarding our income tax file, answer their queries if any, and submit the audited financial statements.
• Lead on internal and external statutory audit, prepare detail schedule and deliverable allocation across functions, review accuracy of submission. Draft management response and ensure appropriate approval and sign off is collected

FMS, ER/CAM, TIM and Financial Data Quality 

• Focal point for the troubleshooting on financial system, liaising with Central and FMS for support and maintenance, being the CO Finance ER Super User
• Review and check the financial data in Agresso on regular basis by generating and reviewing the Traffic Lights Report and Data Quality Assessment Report.
• Maintain master data in the finance system (Agresso): ensure all SoF data are synchronized with the award system (AMS) and share updated information (data validation file) with the whole team.
• Ensure correct mapping and coding for the Cost allocation (CAM) and premises account mapping 
• Update the monthly exchange rates for specific awards with donor rules for FX when needed.
• Review correct allocation of time Sheet, via the invalid Timesheet Data Report to ensure all employees correct any invalid codes before timesheet submission.
• Review the Timesheet Summary Report (TSR01) to identify any incorrect coding for both awards and the shared cost SOF.
• Process the Salary Allocation to transfer all salary and related employee costs to awards 
• Responsible to do the single account reconciliation for the CO accounts on the financial system and follow up on any error 
• Review charges made to shared cost SoF and the Premises SoF post corrections in Agresso before hard close, and notify budget holders/line managers
• Review and re-allocate not allowable cost under the appropriate coding

Procurement and account payable

• Be the Finance champion for procurement system (ProSave and AP). Be focal point to solve issue with system in collaboration with supply chain and other finance team.
• Participate in reviewing ITT documents, attend bid opening sessions, and in selecting the winner.
• Support the physical count of assets in the office and stocks in warehouses.
• Responsible for updating the scheme of delegation (SoD) on timely basis and ensure all systems updated and linked (Agresso and ProSave)
• Approve payments received through ProSave (invoice reconciliation).
• Approve bank information for new suppliers through Ariba.
• Responsible for running the Remittance process on weekly basis.
• Responsible for answering queries from the RO or/and the Centre related to our finances.

Banks and Cash management

• Responsible for the communication and coordination with MoI on approval of approved signatories in bank authorized signatories
• Managing and administering all bank accounts being held in the name of SCI in terms of compliance with HO requirements.
• Maintain the CO Bank account tracker with all updated data and signatures
• Responsible for the overall cash flow of the Country Office, ensure availability of funds in each currency are in line with our planned payment. 
• Coordinate the cash requests across all field office, revise and submit for approval to FD and CD. 
• Follow up SCI Centre monthly transfers to the CO bank accounts and make sure transfers are recorded in Agresso.

Staff Development and Training 

• Provide technical assistance, training, orientation, and support to finance staff on the CO financial issues as needed in all Field Offices
• Do orientation sessions and training to finance and non-finance staff on Agresso and the coding systems.

جميع الحقوق محفوظة لموقع جوبس.

In order to be successful you will bring/have: 

QUALIFICATIONS   

• Degree in accounting/finance or equivalent, CPA/ACCA preferred.

EXPERIENCE AND SKILLS

Essential:

• At least 5+ years of experience within the finance department of a national or international organization including experience with financial management in emergencies
• Excellent analytical skills – the ability to analyze complex financial data and design and produce effective management information.
• Experience of budgeting and budget management.
• Understanding of financial systems and procedures.
• Familiarity with computerised accounting systems
• Experience with packages, Excel, PowerPoint and Word.
• Strong communication and interpersonal skills.
• The highest level of integrity and commitment to preventing corruption.
• Ability to gather facts and data, scrutinise with ease, determine a logical solution and resolve issues with minimal supervision.
• Ability to manage a complex and diverse workload and to work to meet tight deadlines.
• Ability to contribute to team, motivating staff and working collaboratively with colleagues and providing support and advice as necessary.
• Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies.
• A full appreciation of the value of co-operation, both internationally and within a team environment.
• Understanding of Save the Children’s vision and mission and a commitment to its objectives.
• Commitment to Save the Children values.
• Written and verbal fluency in English and Arabic.

We offer a competitive package in the context of the sector.  This role is offered on the basis of national terms and conditions.

Save the Children promotes a diverse and inclusive work environment, women and people with different abilities are strongly encouraged to apply.

The Organisation

Save the Children works in development and humanitarian contexts with children and partners to help families, communities, and governments identify and use innovations to ensure all children survive, learn and are protected.

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.  
 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday 
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated 

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued. 

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.  A copy of the full role profile can be found at www.savethechildren.net/careers/apply

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.