Grants & Procurement Officer

Position: Grants & Procurement Officer

Hassaleh Innovation Fund - Pioneers-Raedat Activity

Location: Ramallah, West Bank

Reports to: Hassaleh Innovation Fund Director

Overview:

Global Communities works at the intersection of humanitarian assistance, sustainable development, and financial inclusion to save lives, advance equity and secure strong futures. We support communities at the forefront of their own development in more than 35 countries, partnering with local leaders, governments, civil society and the private sector to achieve a shared vision of a more just, prosperous and equitable global community. We work with government, non-government, private sector, and community stakeholders to promote transparency, foster accountability, and access the channels they need to make their voices heard, promote change, and realize their full potential.   

Global Communities is seeking a Grants and Procurement Officer for the USAID Pioneers-Raedat Activity. The overall goal of this 5-year program is to address gender inequalities and improve gender equality, and enhance women's representation and leadership, improve equitable and safe environments, and promote inclusive social norms and change agents in the West Bank and Gaza. It aims to empower Palestinian women from different walks of life by providing economic opportunities, leadership trainings, GBV response, networking, and fostering women-led social, economic, and political initiatives. The program also seeks to improve gender equity policies in the private sector, provide professional internship opportunities to women, and promote inclusive social norms through a comprehensive approach to social and behaviour change.

The Hassaleh Innovation Fund was established to ensure the Raedat Activity remains agile and responsive while driving impactful and inclusive change. This Fund is designed to support a range of strategic initiatives that promote gender equality, empower women, and foster inclusive social norms across various sectors. It offers flexibility to fund interventions that align with Raedat’s objectives, enhancing the impact and sustainability of these efforts throughout the project’s duration.

The Hassaleh Innovation Fund supports women-led initiatives and community-led efforts aimed at preventing gender-based violence (GBV) and supporting survivors. Additionally, the Fund provides seed funding for innovative solutions to social challenges identified through collaborative events like hackathons involving young women and male allies. It also backs income-generating ventures and early-stage initiatives, particularly those with remarkable growth and sustainability potential. By investing in these diverse areas, the Fund ensures that Raedat's impact is maximized, driving long-term, systemic change in line with the project's overarching objectives.

Position Summary:

Working as part of the Hassaleh team under the direction of the Hassaleh Innovation Fund Director, the Grants and Procurement Officer is responsible for overseeing both the grants and procurement processes for awarded grants under the Hassaleh Fund. This role includes monitoring subgrants and subgrantees to ensure compliance with the terms and conditions of the subgrant agreements, supporting procurement activities, and ensuring alignment with donor policies. The Grants and Procurement Officer is also responsible for managing procurement processes, including drafting solicitation documents, tracking subgrants, maintaining reporting requirements, and keeping accurate, auditable records of all subgrant and procurement activities.

Responsibilities:

A. Grants Cycle and Financial Monitoring:

• Support the drafting of grant program solicitation documents for inviting and receiving proposals/applications, ensuring appropriate and latest specifications are used under the supervision of the Director and in collaboration with the Raedat technical team.
• Arrange for receiving proposals/applications in accordance with GC's rules and regulations.
• Ensure smooth and efficient implementation of processes throughout the grant cycle, in compliance with USAID rules and regulations and Global Communities' grants management systems and policies.
• Participate in and support the tasks of the grants review committees.
• Communicate with potential applicants as requested by the supervisor.
• Perform pre-award assessments of prospective grantees in coordination with relevant depatnments.
• Ensure the collection of all required information and documentation for developing accurate agreements with grantees.
• Assist with the Preparation and modifications ofgrant awards.Participate in the design and conduct of grantee assessments related to financial capacities in collaboration with the finance department.
• Assist grantees in developing and enhancing their internal controls, financial management, and compliance capacity, as needed.
• Continuously monitor grantees' financial performance.
• Follow up on and review financial liquidations for compliance considerations, ensuring clear and concise notes for any corrections needed.
• Maintain updated and auditable records of all sub-grants and related documents.
• Participate in training applicants/grantees on grant management, as necessary.
• Monitor and ensure grant recipients' compliance with the terms and conditions of the grant agreements.
• Coordinate with the technical team to ensure grantees' programming meets the required specifications.
• Perform other tasks as requested by the supervisor. 

B. Procurement (For Awarded Grants Under Hassaleh Fund)

• Oversee the procurement processes of awarded grants under the Hassaleh Fund, specifically for in-kind goods or services.
• Assist grant recipients in complying with procurement requirements related to the awarded grants, including substantial procurement activities.
• Oversee the management of grantee-held inventory in coordination with the finance team.
• Develop procurement plans for awarded grants.
• Support the drafting of solicitation documents for inviting and receiving bids related to awarded grants, ensuring appropriate and latest specifications are used.
• Arrange for receiving bids in accordance with GC’s rules and regulations.
• Document procurement processes and ensure proper sharing with relevant colleagues.
• Prepare evaluation reports for awarded grants.
• Prepare contract documents as stipulated in the relevant procurement processes for awarded grants.
• Establish and maintain an adequate filing system for efficiently documenting procurement activities, contracts, and related documents.

جميع الحقوق محفوظة لموقع جوبس.

Qualifications:

• Bachelor's degree in a relevant field, such as Financial Management, accounting, business administration, and/or related administrative or development field.
• Minimum of five years relevant experience with international development agencies, of which at least three year as USAID grants/procurement officer.
• Demonstrated management and leadership skills working with large, complex USAID-funded programs are critical to this role.
• A strong background in grant technical and financial management, including a good working knowledge of USAID rules and regulations, is required.
• Excellent analytical, planning, management, and organizational skills with the ability to prioritize work and meet deadlines
• Strong analytical skills coupled with a solid understanding of financial and procurement systems. Prior auditing experience is considered a plus.
• Excellent interpersonal skills and demonstrated ability to work effectively with donors, community representatives, other stakeholders, and staff at all levels are highly valued in this role.
• Able to work in a typical office environment with daily travel to the field and visiting grantees as needed.
• Languages: Full Professional Proficiency in spoken and written English and Arabic are required.

To apply, please email your CV and a cover letter to [email protected] by 24/10/2024  , indicating the position title and location. 

Global Communities positively welcomes and seeks applications from all sections of society. We are committed to a work environment that respects everyone's dignity and worth and offers equal opportunity. All qualified applicants will be considered for employment