GVC Administrative Assistant
GVC - Gruppo di Volontariato Civile
GVC oPt
Location: Ramallah
Country: West Bank - Palestine
Job Title: Administrative Assistant – national staff
Background
GVC – Gruppo di Volontariato Civile is an Italian based international NGO operating in the oPt since the 1992 and providing support to the people living in West Bank and Gaza.
GVC works in co-operation with national and local organizations, institutions and authorities in order to provide immediate responses to acute needs and long term and sustainable solutions for improving community development.
GVC’s interventions have been recently characterised by a particular focus on WASH and Food Security/Agriculture sectors.
Main tasks and Responsibilities
Under direct supervision of the Country Administrator, performs a variety of administrative and financial functions for the GVC Mission in oPt.
Several following tasks are conducted in collaboration with the field administrative assistants in Hebron and Tulkarem offices:
-Perform double-entry accounting on GVC accountancy system, after control of Project’s cash books and related documents maintained and updated by the fields administrators
-Assist in budgets control
-Maintain monthly bank and cash reconciliation.
-Maintain filing systems for the original documents in Ramallah office and monitor the correct filing in the field office
-Ensure that all GVC rules and regulations are adhered to and full supporting documentation is available
-Manage of petty cash and reconciliation
-Perform the payment of bills for water, electricity, phone, cars and office rents and others expenses linked to the mission
-Assist in the correct application of GVC procurement procedures
-Supervise the appropriate update of inventory records of office material and equipment
-Supervise the appropriate update of log book in GVC cars
-Update and archive appropriately all administrative documents related to GVC national staff including preparing new employment contracts and end-of-contract documents
-Update the follow-up of annual leave of each national staff, in collaboration of field administrators. Make sure all national staff plans their annual leave according to the mission procedures
-In collaboration with field administrative assistants ensure the follow-up of Sick leave of each national staff
-Perform translation of official correspondence and documents from English to Arabic and vice versa, and act as interpreter when required
-Perform any other additional duty on request of his/her supervisor
Profile and qualifications required
Knowledge and skills:
Certified accountancy education, University degree in Finance/Accounting/Administration
Knowledge on Financial and administrative regulations for the projects funded by European
Commission (ECHO and EuropAid) would be an advantage.
Knowledge on the Palestinian Charity Law and Labor Law
Advanced computer skills in Excel, MS Word and Outlook/Internet. Computer skills on Access Database would be an advantage
Experience:
At least 3 (three) years of work experience in finance and administration field
Preferably with a minimum of 1 year in an Humanitarian Organization
Languages:
Excellent knowledge of the Arabic language and fluent in English (writing, speaking and reading).
Duration of the contract:
First contract will be for a period of four months with two months of probation, from 1 February 2013 to 31 May 2013.
Furthers contracts will be on annual basis.
Application Procedure:
Qualified applicants are invited to send their CV and a one-page cover letter in English, by e-mail to:
and [email protected]
Please reference the job title as ‘GVC Administrative Assistant’ in the subject line of your e-mail.
Deadline for receiving the application is Monday the 7th of January, 2013
Please note that GVC will contact only pre-selected candidates by Telephone. The position will be
filled as soon as a suitable candidate is identified.
We thank all candidates for their interest in a position with GVC
جميع الحقوق محفوظة لموقع جوبس.
