Head of Mission Support

Thank you so much for your interest to MSF

 

Medecins Sans Frontieres (MSF – Doctors Without Borders) is an international humanitarian aid organization that provides assistance in more than 60 countries to populations in distress, to victims of natural or manmade disasters, and victims of armed conflicts, without discrimination and irrespective of religion, creed or political affiliation. To develop this work from the Jerusalem district, we are recruiting a:

 

Supporting the Head of Mission in security management and coordination tasks, ensuring a smooth relation with local and national authorities, contributing to the context analysis and follow-up,to the management of information, providing translations and interpretations according to MSF protocols, standards and procedures in order to facilitate the mission coordination tasks

•             Supporting the HoM in promoting and protecting the MSF image externally and assisting in context analysis, disseminating relevant context information to the coordination team, regularly informing them on key issues, updating general information on the context for MSF internal documents and advising on cultural appropriateness of organized activities and individual behaviors.

•             Analyzing the risks and the security level of the context of the mission and assisting in conducting risk assessments and in the development security plans for the mission and project. Advising the PC and HoM on aspects of security management

•             Establishing and maintaining external relationships with relevant authorities and stakeholders. Keeping good knowledge of counterparts in different administrations and departments and keeping up to date records of field contacts (other NGOs, UN agencies, local authorities, etc.) verifying that they are easily accessible, in order to facilitate contacts and meetings.

•             At the request of the Head of Mission, assisting the HoM or representing MSF in meetings (NGOs, official bodies and administrations, etc.)and preparing full report

•             Ensuring the follow up of relevant administrative dossiers such as the MSF registration in the country, working permits, immigration policies, national protocols, etc.

•             At the request of the HoM, preparing and conducting an information briefing, focusing on the country context for International Regional and Relocated Staff.

•             Guide and facilitate the management of MSF information and essential records and documents by the mission team, following MSF policies and guidelines.

•Translating sensitive documents and acting as an interpreter when needed. Writing letters and correspondences with officials and partners and preparing reports, internal memos and formal requests. Monitoring the correspondences in the absence of the HoM

 

Agenda and Appointments Management

-        Manage the HoM’s agenda, scheduling and organizing meetings, appointments, and events.

-        Ensure timely communication and reminders for upcoming meetings and deadlines.

-        Coordinate with relevant parties to set up meetings and ensure all necessary arrangements are in place.

This job description may be amended in line with the activities or evolution of the Mission.

Education

•             University degree or similar level of education

Experience

•             Experience in humanitarian aid. Essential strong understanding of the workings of the different administrations of the country

•             Experience working in political, humanitarian issues in the country

Languages                      

•             English, Arabic, Hebrew

Knowledge

•             Computer proficiency in MS Excel and Word

•             Good analytical skills, at ease with figures and economics data

•             Excellent communication and diplomatic skills, including writing skills