HR & Admin Officer

International Medical Corps is working to relieve the suffering of those impacted by war, natural disaster and disease by delivering vital health care services that focus on training, helping devastated populations return to self-reliance. IMC has been working in Gaza since 2009 and is currently implementing a project to support health service provision in partnership with local NGOs.

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document. 

International Medical Corps is currently looking for HR & Admin Officer.

Capacity: Full-Time Contract

Desired Start Date: 15. June 2024

End date: 31. October 2024

Location: West Bank.

Reports to HR & Admin Coordinator

MAIN TASKS AND RESPONSIBILITIES

The applicability of each duty and responsibility may vary depending on (1) the country program projects implementation and (2) its staffing management.

The country  program projects implementation  could be for (1) an emergency  response domestically  or internationally  or (2)

existing development projects internationally.

The staffing management will be applicable according to International Medical Corps proposal activities and its current representation incountry. The duties below are representative of general scope for this job profile and will be applicable accordingly  for  staff                               management            of (1) national  staff  only, or (2) international                      staff  only, or (3) both  national  and international staff.

HR AND ADMINISTRATION MANAGEMENT

• Participate in reviewing national staff policies and recommend changes/additions/deletions to the HR &

Administration Manager.

• Provide support to program and operations staff in interpretation of HR policies and procedures and provide technical support on HR issues, as directed by supervisor.
• Work with HR & Administration Management on implementation of strategic planning of the
• Conduct regular field travel to project offices ensure proper implementation of human resources procedures and assist/ support managers in their needs.
• Maintains compensation databases and ensures employment records are properly maintained in the HR systems (CostPoint, Local HR system).
• Facilitate the recruitment process and advice the hiring manager on each recruitment stage and prepare regular

recruitment tracking reports.

• Ensure that recruitment process is fair and transparent and in line with IMC HR policies and
• Ensure proper orientation for all new staff; collaborate and coordinate with other departments to provide an engaging and welcoming orientation.
• Advise and facilitate employee separation process and maintain separation documents in employee
• Assist in updating organograms, maintaining contact lists, and information flow lines on regular
• Assist in preparation of employee contracts, and other mandatory documents are signed and
• Assist in writing personnel letters as required (transfer, Promotion, increment, acceptance of resignation and others).
• Assist in preparation of separation / terminal
• Assist HR Management to do periodic turn over
• Coordinate travel of international staff (itinerary, ticketing).
• Ensure that all the personnel files are kept in safe custody and are updated on regular basis. Also, ensure that the required documents are uploaded on shared cloud system (Office 365).
• Support HR Management to ensure that performance reviews are processed timely and
• Supports country program supervisors and staff in the goal setting, end of probation or annual performance reviews ensuring proper documentation of performance appraisals.
• Supports country program supervisors to identify training needs or performance gaps of
• Support the audit and compliance process and provide the documentation after reviewed by HR
• In collaboration with supervisor, liaise with the Certified Public Accountant for the NSSF and Income tax payment schedules.

Admin support:

• Organize as necessary visa applications/ immigration clearance procedures for international
• Ensure that office and Guesthouse supplies are available and replenished
• Track office and Guesthouse utility bills and lease agreements to ensure timely payments and
• Ensure that facility staff are well coordinated and effectively performing their
• Manage utilization of office space and bookings for accommodation to IMC
• Perform other duties as assigned. The duties and responsibilities listed in this document are representative of nature and the level of work assigned and not necessarily all inclusive.

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have  sufficient  knowledge  and  resources  to  follow  the  standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

جميع الحقوق محفوظة لموقع جوبس.

Qualifications and Skills:

• Typically, a Bachelor’s degree in related area. Degree in HR management is preferable. Equivalent combination of relevant education and experience may be substituted as appropriate.
• Typically, 3+ years’ experience as an HR generalist.
• Previous experience with International Medical Corps is a plus.
• Knowledge of local labor laws.
• Experience with human resource information system would be an added advantage.
• Knowledge of principles and procedures for staff recruitment, selection, training, compensation and benefits, job design, labor relations and negotiation, and Human Resources Information Systems.
• Knowledge and understanding of local employment standards.
• Strong MS office and the ability to use technology to collaborate.
• Good conflict management skills.
• Excellent communication and interpersonal skills.
• Excellent planning and organizing skills.
• Ability to work effectively and collaborate with others.
• Ability to maintain confidentiality and foster trust and respect.
• Self-motivated, highly organized and detail oriented.
• Flexible, comfortable with deadlines and able to work well under pressure.
• Ability to perform multi-tasking.

How to apply.

• Interested and qualified individuals are encouraged to fill the application in the link below no later than June 06, 2024.

Fill the application.

forms.gle/htaZKRNB47NejbwX8

• CVs and Cover Letter must be submitted in English.
• Only short-listed candidates will be contacted.

Website for Contracts misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.