HR Administration Officer

Handicap International (which runs projects under its operating name, Humanity & Inclusion - HI -), is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights. Handicap International is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations.

OBJECTIVE OF THE POSITION:

Carry out efficient and adequate administration of national human resources implemented in the geographical area of the country, follow up, and monitor the right implementation of HI policies and procedures within legal frameworks. S/he ensures that the mission’s HR-related administrative procedures are consistent with HI's HR policies and frameworks and with local law and practices

Responsibilities:

Responsibility 1 : Carry out national personnel administration

Activities:

• Update and follow up the national staff contracts
• Send variable pay data (advance on salary, overtime, etc…) and information relating to the records of national employees to the HR & Admin Supervisor
• Follow up on health insurance registration (employee in and out)
• Ensure appropriate filing of national staff document on HI people (ensuring all employee’s information is updated on HI People)
• Follow up on national staff appraisal with managers
• File appraisals in employee’s HIPEOPLE Accounts
• Maintain a staff register or any other legally required records
• Assist in the preparation of the monthly and annual HR report, in addition to any other required report.
• Create email addresses for new staff on the HIRA system.
• Follow up Staff Care activities and liaise with the PSS file with the consultant
• Take an important part in the preparation of team building activities.
• Assist in HR induction sessions for new hired staff

Responsibility 2  : Assist the HR Supervisor in the management of recruitment, training and appraisals processes

Activities:

• Manage the entire recruitment lifecycle, including job posting, candidate sourcing, screening, interviewing, and offer management.
• Collaborate with hiring managers to define job requirements, create detailed job descriptions, and determine hiring criteria.
• Post job advertisements on various platforms (job boards, social media, and company website) to attract qualified candidates.
• Perform the first screening of received CVs in coordination with the HR & Admin Manager.
• Build and maintain a pool of qualified candidates for current and future job openings.
• Review resumes, conduct initial phone screenings, and assess candidates’ qualifications based on skills, experience, and cultural fit.
• Schedule and conduct interviews with potential candidates, providing hiring managers with detailed feedback and recommendations.
• Administer pre-employment tests or assessments where necessary.
• Act as a liaison between candidates and hiring managers, ensuring effective and timely communication throughout the hiring process.
• Provide a positive candidate experience by maintaining professionalism, providing feedback, and ensuring a smooth interview process.
• Update candidates about the status of their application and provide feedback following interviews.
• Prepare and extend job offers to the selected candidates, ensuring compliance with company policies and employment laws.
• Coordinate the onboarding process, ensuring all pre-employment documentation is completed, including contracts, background checks, and orientation materials.
• Ensure that new hires are integrated into the HI culture and their roles effectively.
• Collect all programme training needs
• Develop training providers database
• Carry out training as per line manager request for national and international staff in area of activity.
• Collect all programme appraisals information
• Setting up and ensuring daily internal and external communication and coordination mechanisms for all topics related to her/his field of responsibility
• Assist in any other tasks that may not be described in the Job description and yet may participate to the achievement of the settled objectives within the individual action plan.

Responsibility 3: Legal and social aspects:

Activities:

•  Assist the HR Supervisor in ensuring a positive work culture that supports employee satisfaction, motivation, and mental well-being. through wellness programs, work-life balance initiatives, and other measures to promote a healthy and productive workforce.
• Follow up the duty of care file (including the induction on the policy, collecting expenses and finalize the payment and share it with HR manager for validation)
•  Relays or organises the dissemination of information to staff (mandatory notices).
• Contributes in handling conflicts, grievances, and disputes between employees or between employees, ensuring that all parties are treated fairly and legal requirements for dispute resolution are followed.
• Ensuring employee rights are respected, such as rights to family leave, disability accommodations, and protections from discrimination or harassment.

Responsibility 4: Emergency preparedness and response

• Contributes to the programme's emergency preparedness actions and, during an emergency response, adapts his/her working practices to help facilitate an effective humanitarian response by HI

Confidentiality is required in all these responsibilities.

جميع الحقوق محفوظة لموقع جوبس.

Professional skills

• Degree in HR management, business administration or any related field.
• Strong experience in Human resources (at least 3 years).
• Previous work experience with I/NGO.
• management, personnel administration, terms and conditions, document filing system
• Good knowledge in recruitment processes
• Fluent in English and Arabic
• Excellent communication, diplomacy and negotiation skills
• Good oral, written communication and presentation skills
• Ability to multi-task and good organizational skills.
• Proven reliability and ability to prioritize tasks and  organize workload

PROFESSIONAL STANDARDS:

HI workers must adhere to the values and principles outlined in HI Code of conduct.  In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

DISABILITY INCLUSION:

The candidate or his/her representative must let the HR representative know that s/he needs an adjustment or change at the test and the interview for a reason related to a medical condition by sending a request for accommodation at the email: [email protected]

By applying to this position, you grant HI’s recruitment team your consent to perform a reference check on you with respect to the misconduct disclosure scheme.

The initial contract will be for a period of up to 6 months, to be extendable based on the availability of funds.

Handicap International is an equal-opportunity employer and particularly welcomes applications from persons with disabilities

Interested candidates should fill out the form HR Admin Officer and submit their resume with a motivation letter to reach on or before January 5, 2025. Incomplete applications or applications received after the deadline will be disregarded.

Qualified candidates are encouraged to apply and those shortlisted will be contacted.