HR & Administrative Coordinator

Position: HR & Administrative Coordinator.

Location: Ramallah.

Position Type: Full-Time

Summary:

The HR and Administrative Coordinator is responsible for managing and facilitating human resources processes across all business locations. This role supports office operations and oversees the administrative staff. The primary objective is to ensure the smooth and effective functioning of the organization. Additionally, the coordinator plays a key role in fostering a professional atmosphere and enhancing overall efficiency.

Tasks and Responsibilities

• Coordinate all HR main functions based on the HR manual.
• Maintain the HR department's filing system; retrieve documents as needed and handle requests for information and data.
• Coordinate all the workflow through MenaMe and MenaHR Platform. 
• Coordinate the Annual Performance Management cycle.
• Manage requests related to insurance, vacations, holidays, and sick pay.
• Oversee logistics for the HR department by requesting necessary HR items and following up on those requests.
• Schedule and coordinate meetings, appointments, and travel arrangements for managers and staff.
• Respond to all internal and external HR-related inquiries and requests.
• Conduct internal HR compliance audits and other related tasks.
• Order all office supplies as needed.
• Develop and implement creative solutions to ensure smooth operations.
• Coordinate all tasks related to fixed assets, including conducting physical inventory counts and updating relevant records.
• Oversee travel arrangements, bookings, expense management, and payment processing.
• Conduct daily follow-ups with suppliers to obtain price quotes and track the delivery status of necessary items for employee onboarding or during the employee job period. 
• Submit all Internal Purchase Requests (IPR) and Purchase Requests (PR) related to office and travel expenses.
• Maintain accurate records (both digital and physical) for administrative purposes.
• Serve as the primary point of contact for administrative tasks and facilitate communication across departments.
• Organize and maintain office supplies inventory and ensure necessary stock levels.
• Oversee and maintain a clean, organized office environment related to clean contractor services and payment.
• Coordinate all necessary supplies to support the planning and execution of organizational events, workshops, and meetings.
• Manage all office-related logistical and administrative matters.
• Handle sensitive information with confidentiality and discretion.
• Assist with budget tracking and expense reporting.
• Coordinate invoicing, receipts, and the reconciliation of expenses.
• Liaise with vendors and service providers to ensure smooth operations related to office expenses.
• Review and coordinate contracts and agreements related to office expenses.
• Assist in negotiating terms and rates with suppliers for office expenses.
• Help prepare and improve policies related to office expenses.
• Perform any other tasks requested by the direct manager.

جميع الحقوق محفوظة لموقع جوبس.

Minimum Skill Requirements 

• At least 4 years of relevant HR and Administrative work experience.
• BA Degree in business administration or related business field from an accredited university. 
• Knowledge of office management systems and procedures
• Excellent computer skills: Word, Excel, and PowerPoint.
• Excellent skills in HR platforms, such as MenaITech.
• Ability to quickly learn and adapt to new systems.
• The ability to work under pressure within teamwork arrangements.
• Excellent time management skills and the ability to prioritize work
• Conscientious- detailed oriented, accurate, and precise attention to detail.
• Excellent written and verbal communication skills
• Listens to others and accepts input from team members
• Professional communication with co-workers, supervisors, vendors, donors, and directors

• Hard-working- takes initiative.

Interested and Qualified candidates must apply through the Link. The closing date for applications is  the Dec 5th, 2024

PCRF is an equal opportunity action employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, and disability