HR and Admin Technical Officer

الوصف الوظيفي

HR and Admin Technical Officer -Re-advertised (Nationals only)

Since 2009, NRC has been providing humanitarian assistance and promoting respect for international law in one of the longest-running displacement crises in modern history. Through our work across the West Bank, including East Jerusalem, and Gaza, we protect and assist Palestinians affected by, or threatened with, displacement. We provide legal counselling to promote human rights, and work to improve shelter, water and sanitation facilities and essential services. We support the provision of quality education, with a focus on psychosocial support for children and teachers, and help communities prepare for, and respond to, emergencies. We advocate for the rights of displaced Palestinians locally and internationally. We invest in coordination mechanisms to help improve the effectiveness and responsiveness of humanitarian action across Palestine.

The HR Technical officer will be responsible for managing every aspect of the employment process, including recruitments, orientation and training of new and existing staff members as well as managing payroll.

Generic responsibilities :

1-Ensure compliance with NRC policies, guidelines and standards
2-Ensure compliance with HR strategy, tools, handbooks, guidelines and standards
3-Prepare and develop status reports as required by management
4-Ensure proper filing of documents and securing all HR supporting documents
5-Support line manager in procedures and require support team trainings
6-Contribute to the development and implementation of HR systems
7-Organize and deliver activities in line with strategy and standards
8-Develop and maintain constructive and cooperative working relationships with colleagues and management
9-Any other assignment as may be required by the Management

Specific responsibilities

1-Recruitment:
a. Consolidate data from recruitment requests and master budget, then Initiating recruitment plan.
b. Verifying and processing recruitment requests in coordination with the hiring manager.
c. Leading start-up meetings, verifying selection criteria and short-listing.
d. Leading interviews and tests process, verifying reference check and preparing offers.
e. Support the induction process for new hires.
f. Verifying recruitment reports, and initiate a monthly status report.
g. Follow-up all pending and stalled recruitment processes and initiate improvement plans to accelerate the process.
h. Support in delivering awareness and training sessions on recruitment policy and procedures to hiring managers.

2-Compensations & Benefits:
a. Initiate new staff contracts and management of contracts renewals.
b. Manage payroll process on a monthly basis.
c. Manage all staff benefits (included but not limited to insurance, overtime, leaves, etc.)
d. Manage and track different types of insurance and social security transactions, employment certificates, and all official documents related to C&B.
e. Lead exit process for departing staff (including exit interview and analysis reports) and initiate mitigation strategies to reduce turnover.
f. Analysing all compensation and benefits related data and initiating mitigation strategies.

3-HRIS (NRC People) management:
a. Manage HR archive (Softcopies, hardcopies, and Database), specify the mandatory documents, and b. follow-up collection of the missing documents.
b. Ensure NRC People system is up to date and accurate
c. Submit reports as required

4-Capacity Building:
a. Follow-up Performance Management submission.
b. Develop and implementation of Training Plan.
c. Support in running the annual Training Needs Analysis, consolidate analysis outcomes, then initiating training and development plan,
d. Verifying training requests after matching it with the staff development plan.
e. Deliver training and awareness sessions as per agreed plan.
f. Support in sourcing training opportunities and trainers, technical assessment, and analysing attendees' feedback.
g. Analysing both Performance and Training data and initiating mitigation plan to improve process.

5-Support the HR/Admin department in other areas during staff absence and leaves.

متطلبات الوظيفة

Qualifications

Minimum 3 years' Experience at similar level in Human Resources Function
Bachelor degree in related field (Human Resource, Business Administration, Human Sciences …etc.).
Previously working with INGOs
Fluency in Arabic and English, both written and verbal
Previous experience in performing in complex and volatile contexts
Context related skills, knowledge and experience:
Knowledge in Human Resources fundamentals & Practices
Knowledge in dealing with HRIS
Knowledge in Israeli and Palestinian Labour and Social Security laws.
Analysing data & Report writing
Hebrew language would be an asset

Personal qualities