HR Officer

HR Officer (Temporary)

SUMMARY 

Médicos del Mundo-Spain (MdM-S), is an international humanitarian organization, working to make effective the Universal Right to Health. MdM is a non-profitable, non-governmental, non-political, and non-confessional organization operating under the principles of humanity, neutrality, impartiality, and independence. 

MdM-S has been working in the oPt since 2006. Its work has been oriented to Mental Health and Psychosocial Support (MHPSS), and Primary Healthcare. In the Gaza Strip, the MdM-S strategy aims for the improvement of mental health and well-being of children and adolescents. This intervention is focused on the strengthening of governmental children and adolescent’s mental health services, and community organizations working with children and adolescents through a capacity-building approach. This includes training activities and materials and equipment provision. 

TASKS AND RESPONSIBILITIES 

1. National Human Resources Management

• Act as a focal point for the implementation of the national MdM HR contractual framework based on MdM "Internal Regulation"
• Follow up, harmonize, develop, and update the necessary HR tools (such as HR database, recruitment guidelines, monitoring contracts; leaves; etc.) and supervise its implementation by the team.
• Follow up monthly on the HR tools (monthly statements, HR database, leaves of staff).
• Assist with administrative and payroll procedures in cooperation with the admin and finance manager. 
• Follow up the signature & renewal of all the employment contracts with local staff, according to Palestinian law and MdM rules and practices, respecting the agreed deadlines and ensuring proper filing, with the supervision of the Admin and Finance Officer. 
• Follows up the recruitment process for new positions/staff in MdM WB Base; contributes to the recruitment of the national team in WB, including: 
• Circulating MdM job advertisements through local job advertisement websites, professional groups, and educational institutions after validation; 
• Prepare of shortlist of potential candidates based on the criteria provided; 
• Participate in the interviews as an HR representative;
• Ensure that all steps concerning recruitment comply with the MdM Recruitment Policy; 
• Brief new staff about MdM internal regulations and code of conduct. 
• Under the direct supervision of the Admin and Finance Officer, and the validation of the MdM General Coordinator, to communicate with the MdM lawyer for HR and other administrative-related issues. 
• Organize keeping the national staff files and database updated monthly; 
• In close collaboration with the administrative team; to ensure the archiving and monitoring of individual files and delivery of all documents relative to professional life; 
• Make sure the employees' files are up to date and in line with MdM guidelines and legislation together with the admin officer in WB; 
• Perform other duties and correspondence related to HR matters as requested by the management. 
• Follow up and fulfill the attendance sheet records of the staff and follow-up of leaves, update the attendance tracker, prepare a monthly report on holidays/compensation, and share the leaves follow-up table with the team and line manager; 
• Print salary slip to be signed by the employee and properly archived monthly; 
• Assist in implementing and keeping up-to-date Conditions of Employment, Internal Regulations, salary scales, and procedures; 
• Draft HR procedures in line with MdM principles and Palestinian legislation; 
• Follow up on legal requirements regarding employment (social security, income tax if any, work permits, residency, employment contracts, etc.); ·
• Assist the employees when necessary to fulfill their HR administration duties; 
• Assist with Fraud reporting and disciplinary process; 
• Perform any other additional duties on request of the Supervisor;

2. Other Tasks

• On request of the line Manager; to participate in coordination meetings and trainings.
• To translate verbally and in writing when necessary.
• Perform other additional activities that do not contradict this Job description and deadlines for reports on request of the line manager.
• Support other bases in WB as per the needs evolved by sharing tools and guidance, or any other need regarding HR referred to by the MdM management in Palestine

3. Behavior

• To respect MdM ethics, principles, and regulations as well as the dignity of the beneficiaries. 
• Strict compliance with the safety protocols established by Medicos del Mundo. 
• To respect each team member's position and hierarchical links. 
• To work as part of a team and participate in different activities. 
• Demonstrate motivation at work. 
• Willingness to improve own knowledge and skills by participating in capacity-building activities. Ability to accept feedback and willingness to improve own capacities. 
• Contribute to generating a positive work environment. 
• To report any breach of the MdM-S Code of Conduct.

جميع الحقوق محفوظة لموقع جوبس.

REQUIREMENTS 

1. Academic/ Professional background:

• Bachelor's Degree in Business Management, Human Resources, or related fields.
• Minimum 3 years of progressively experience in administrative field-related positions.
• Experience working with INGOs is highly desirable.

2. Specific Skills

• Ability to work quickly, under pressure, and with short deadlines. 
• Ability to manage emergencies and remain calm.
• Necessity to manage priorities and to adapt them daily according to the context. 
• Flexibility to adapt to changing requirements and environment. 
• Cultural sensitivity and ability to work in a multicultural environment. 
• Ability to listen and share decisions. 
• Team player with a good sense of humor. 
• Alignment with principles and ethics of MdM Spain.

3. Language requirements

• Fluent in speaking and writing English, and native Arabic.

4. Computer Literacy

• Microsoft Office Package (Word, Excel, PowerPoint, Outlook)

APPLICATION AND PROCEDURES 

People interested in the position must send their CV with a Cover letter in English to [email protected] 

Deadline: We are accepting applications on a rolling basis and will hire the first candidate that meets our requirements.  

Please reference the job title as Temp. HR Officer in the subject line of your email. 

“Medicos del Mundo stands for equal opportunities for everyone. We establish positive action measures for those who, due to functional or social diversity and/or cultural exclusion, belong to groups that are underrepresented in the positions we offer. Therefore, no candidate with a valid profile will be rejected for functional diversity or for being culturally or socially excluded due to birth, ethnicity, sex, gender, or any other personal, social, or cultural condition”. 

Médicos del Mundo promotes internal careers. 

The position will be filled as soon as a suitable candidate is identified. 

MdM Spain will contact only pre-selected candidates by email. Applications unanswered within 15 days after the deadline must be considered dismissed. 

We thank all candidates for their interest in MDM.