Human Resources Assistant

UNITED NATIONS                       NATIONS UNIES
TRUCE SUPERVISION ORGANIZATION

VACANCY NUMBER: 13/002
DEADLINE FOR APPLICATION:15 March 2013
DATE OF ISSUANCE:01 March 2013
POST TITLE:Human Resources Assistant
POST LEVEL: GS-4
SECTION:Human Resources Section
DUTY STATION:Jerusalem


Responsibilities:

Under the overall direction of the Chief Civilian Personnel Officer (CCPO ) the incumbent will carry out the following tasks:

-Monitor/maintain time and attendance records. Maintenance of annual leave balance records, compensatory time off, sick leave, overtime, night differentials, hazard pay & processing of leave request for all UNTSO local staff members;
-Provide clerical and filling services to the National Staff Unit, including opening of new folders for new staff.
-Take care of care of filling all documents and correspondence in respect of active and retired UNTSO staff members;
-Give assistance in completing MIP claims (MIP.2), check up the accuracy of the completed claims in accordance with MIP rules as well as maintain records of the submitted ones;
-Assist all UNTSO local staff members in completing P.84 forms when they are due for it. Follow
-up the distribution of the periodic P.84 form among UNTSO local staff members. Prepare a forwarding list to HQ/NY and keep copies in a record file.
-Process contract extensions and generate extension reports for locally recruited staff
-Generate I.D. renewal forms for locally recruited staff
-Prepare certificates of employment for locally recruited staff
-Backstop for the Human Resources Assistant during his/her absence
-Perform other duties as may be assigned from time to time.
-Advise staff members regarding their entitlements and the conditions of service.
-Drafts and prepares written response to queries concerning HR related matters.
-Undertakes research on a range of human resources related issues and assists in the preparation of notes/reports.
-Reviews and processes personnel actions through human resource automated systems and applications.

Competencies
Professionalism:
Knowledge of the human resources policies, procedures and practices and ability to apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work
requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication:
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Teamwork:
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation :
Considers all those to whom services are provided to be “clients” and seeks to see things  from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Technological Awareness :
Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education
High school diploma or equivalent.
Certificate in human resources management is an advantage.

Work Experience
At least 5 years of progressively responsible experience in human resource management, including at least 3 years in recruitment with international organizations, preferably in the United Nations

Languages
Fluency in spoken and written English; working knowledge of spoken and written Arabic is an advantage

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations-Chapter 3,article 8).
English and French are the two working languages of the United Nations Secretariat.
The United Nations Secretariat is a non-smoking environment.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION,INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

How to Apply to
United Nations Truce Supervision Organization (UNTSO) vacancies:

All applicants are strongly encouraged to apply online.
When you visit the UNTSO Website,
http://untso.unmissions.org , go to the UNTSO Job Vacancies page and a list of available vacancies will be listed in the webpage.

1.To start the application process, applicants must download a Personal History “P.11” form


Note:
Any other form of application will not be accepted.

2.Once the download is finished, complete and save your Personal History
Formand then e-mail it to the following e-mail address: [email protected]

Alternatively, applications may be sent via postal mail to the following address:
Chief Civilian Personnel Officer
UNTSO HQ Box 490, Jerusalem 91004
fax: 025687580

3.In completing the P.11 form
please note that all fields must be completed accurately to the best of your knowledge

Additionally, you are encouraged to fill all of the fields to best convey your personal ambitions.
Your application will be screened and evaluated against the requirements as specified in the particular vacancy and your name may be put forward for that specific announcement only.
In view of the high volume of applications received, only those applicants who are included in the roster will be notified.
Applications should be addressed to:
Chief Civilian Personnel Officer
UNTSO HQ Box 490, Jerusalem 91004
fax: 02-568-7580

email:[email protected]

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