Human Resources Assistant

Action Against Hunger is a humanitarian, non-governmental, non-political, non-denominational and non-profit making organisation working in the Palestinian Territory since 2002.

Action Against Hunger is recruiting a

Human Resources Assistant

For 3 months with possibility of extension

General Objective:

Assist the Human Resources (HR) Officer with day-to-day operations of the HR and functions in Gaza base and contribute to the scale up of Action Against Hunger (AAH) in an emergency context.

Tasks and responsibilities:

Support the recruitment process:

• Support the HR Officer in Gaza base recruitment processes and prepare all needed documents during the recruitment processes (Announcements, job offers ... etc.).
• Archive the documents related to the recruitment process appropriately.
• Support in the coordination of the briefing agendas, enduring smooth and complete induction provided to each new staff member.

HR administrative management: 

• Prepare under the supervision of HR officer all Gaza staff employment contracts, contract amendments and contract extensions.
• Follow-up and update on regular basis, the Gaza employees’ files, and make sure that all documents are available, signed and correctly archived.
• Follow-up the attendance system for Gaza employees, prepare the attendance sheets and ensure correct signing and proper archiving.
• Follow up the leave requests for Gaza staff members and maintain up to date records of validated leave requests according to the Internal Regulations.
• Prepare the Gaza base monthly payrolls and salary advances under the supervision of the HR Officer.
• Distribute monthly salary slips to Gaza employees.
• Prepare and follow up HR letters and documents upon request (Working certificates, probation period letters, exit checklist ... etc.).
• Follow up on signing timesheets through the available tools.

Health Insurance management

• Act as AAH focal point for health insurance enquiries and getting needed approval from the company for the various health related procedures.
• Prepare health insurance claims and follow up staff insurance reimbursement.
• Follow up adding new employees to the health insurance policy and removing employees upon their departure.
• Follow up the health insurance payments with the finance department.
• Support the HR department in case of updating/renewing the health insurance policy annually upon request and if needed.

Daily labor management

• Support the HR Officer drafting contracts for daily labor, ensuring that all required info is correct.
• Ensure daily labor timesheets are correctly maintained and signed.
• Participate in the selection of daily workers, according to the pre-established criteria and AAH procedures.
• Support, as needed, in the preparation of payments for daily labor, according to the submitted and verified timesheets.
• Any duties inherent to the position and requested according to the base needs and context.

جميع الحقوق محفوظة لموقع جوبس.

• Bachelor’s degree of Administration Sciences or any related area.
• Basic knowledge of HR Administrative Management.
• Minimum 1-year experience in HR/Administration related field.
• Experience in similar role working with international or national INGOs.
• Experience in emergency and highly volatile contexts.
• Strong understanding of Gaza emergency context and national regulations.
• Excellent organizational skills, including time and stress management. Ability to be flexible and work well under pressure in a fast-paced multi-tasking environment.
• Fluent spoken and written Arabic.
• Good English Language level both spoken and written.
• Computer skills in MS-Office (Word, PowerPoint and internet, command Excel)
• Good understanding of issues related to the promotion of gender equality or personal commitment to gender equality.
• Candidates from Rafah are preferred.

Action Against Hunger is an equal opportunities employer. Women are encouraged to apply for this position.

Action Against Hunger has a commitment to protect all persons we come into contact with through our work, including children and At-Risk adults. Action Against Hunger has ZERO TOLERANCE towards all forms of harm and abuse, including sexual abuse and sexual exploitation. We take concerns and complaints relating to Safeguarding issues involving our Staff, Associated Personnel, Partners and Suppliers very seriously and will take action to vigorously investigate and manage any violations or alleged violations of our policies.

Interested candidates should send their updated CV including at least two professional references covering the last two supervisors for their last two jobs to WhatsApp # +972567030272.

Applications will be accepted up to and including Wednesday, 03rd April 2024.

PLEASE indicate the title of the position in all correspondence.

Only those candidates pre-selected for an interview will be contacted.