Human Resources Coordinator

Human Resources Coordinator Part Time – 80%

General objective of the job

The Part Time Human Resources Coordinator (80%) is responsible for supporting processes including HR administration, HR planning, development & follow up, HR policy development and adherence and act as the coordinator for HR issues within WC in oPt.

The HR Coordinator translates WCH HR-related policies into practice for the line functions and processes.

 Position in the organisation

The Human Resources Coordinator is reporting to the Country Director. 

Responsibilities and Tasks

HR Coordination

• S/he is the technical person to whom all staff will refer to, ensuring their briefing, support and follow-up with regards to HR aspects of their work.
• S/he monitors and promotes effective internal communication and active participation within the country.
• S/he keeps updated HR files for the Country Office Staff.
• S/he keeps updated on the available learning opportunities, both national and international, and proactively identifies, together with the CMT and keeps staff informed about these opportunities.
• When there is a problem between staff or within teams, in coordination with the Line Managers, the HR Coordinator looks with the CMT for alternatives and/or solutions.
• Builds capacity of staff in the various offices on HR topics through on-the-job guidance and competency-building.
• In coordination with CD, leads team development and discusses career perspectives with staff; provides support to supervisors and staff on performance enhancement process.
• Ensures that visas and permits of national and international staff are done on time.
• Maintains an up-to-date HR overview and staff allocation sheet.
• Introduces managers and staff to WCH’s performance management system (I-talent).
• Ensures that all I-talent information is up to date.
• Ensure that the Absence Application for working for all the staff and providing periodic reporting to management.
• Ensures that staff requests are followed up on time as needed.

Result area: all administrative issues are followed up in such a matter that they all data are updated on daily basis.

Recruitment, Placement, and Departure

• Ensures that different departments are properly anticipating their HR employment and consultancies needs.
• Lead the recruitment process and participates in interviews as needed.
• Supervises and coordinates inductions, involving other departments when appropriate.
• Makes sure that there is a proper job description and/or ToRs for all positions.
• Prepares job offers and sends them to the CD to double check and approve.
• Makes sure that all staff receive a proper induction upon arrival.
• Coordinates and facilitates new staff induction plan.
• Manages the debriefing of staff leaving WCH oPt.

 Result area: Recruitment is accomplished on time in such a matter that there is a job description for every position; selection, induction and departure processes are implemented effectively

Payroll

• Manages and updates the payroll system for all national staff, in close coordination with the Head of Operations.
• Ensures that all relevant payroll information is received and processed in a timely manner.
• Ensures that all newly employed staff are entered in the payroll system.

Result area: All relevant payroll information is processed in such a way that staff are paid on time.

Policies & Procedures

• Updating and researching organisational HR policies and procedures where required.
• Promotes War Child’s Policies within the oPt office, especially those related to HR; encourages best practises.
• Ensures that all staff accidents are documented, investigated, and recommend improvements.
• Builds the capacity of the support staff on HR topics through on-the-job competency-building as well as through structured learning.
• S/he suggests changes in HR management policy to the Country Management team.
• Provides technical support to the CMT and other teams responsible when managing staff, making sure they know, understand and apply HR policies and tools.
• Provides technical support to the CMT and other teams responsible when managing staff, making sure they know, understand and apply HR policies and tools.

Result area: All policies and procedures are implemented in such a way that staff wellbeing is ensured.

 Staff Care

• Functions as council to individual staff members, department heads and management.
• Lead the Social Committee with other staff members within the Country Office.

جميع الحقوق محفوظة لموقع جوبس.

Qualifications and Experience

• Bachelor’s degree in Human Resources Management or similar degree.
• Minimum of 4-5 year of relevant experience in a similar position preferably within an NGO or INGO.

Knowledge and Skills (Competencies)

• Strong computer skills.
• Strong English and Arabic skills.
• Cultural sensitivity.
• Result-oriented.
• Ability to maintain a high level of accuracy confidentiality at all times.
• Capability to plan and organize in order to make and execute a (tactical) policy plan in a structured manner.
• Ability to understand and incorporate the organisational structure and culture of WCH and WCH HRM policies and guidelines.
• Team player.
• Good facilitation skills.

How to Apply:

To apply please send your one-page letter of motivation and CV to [email protected] by COB July 17th, 2023, citing Human Recourses Coordinator in the subject line.

Please note that only shortlisted candidates will be contacted.