Human Resources Coordinator

War Child is an independent and impartial international non-governmental child rights organization investing in a peaceful future for children and young people affected by armed conflict. With a focus on child protection, mental health, and psychosocial support, we strive to empower children and young people, while enabling adults to bring about positive and lasting change in the lives of conflict-affected children and young people. War Child has been working in the oPt since 2006 and has offices in Jerusalem, Hebron, Nablus, and Gaza.

War Child is seeking a motivated Human Resources Coordinator who can fulfil the following Job description to join the organization.

 Job Title Human Resources Coordinator

Grade 4

Reporting to Country Director  

Location Jerusalem

Contract duration 12 months, with the possibility of renewal based on the high performance and availability of funds.

General objective of the job

The Human Resources Coordinator is responsible for supporting processes including HR administration, HR planning, development & follow up, HR policy development and adherence and act as the coordinator for HR issues within WC in oPt.

The HR Coordinator translates WC HR-related policies into practice for the line functions and processes.

Position in the organisation

The Human Resources Coordinator is reporting to the Country Director.

Responsibilities and Tasks

HR Coordination

• You are the technical person to whom all staff will refer to, ensuring their briefing, support, and follow-up with regards to HR aspects of their work.
• You monitor and promotes effective internal communication and active participation within the country.
• You keep updated HR files for the Country Office Staff.
• You keep updated on the available learning opportunities, both national and international, and proactively identifies, together with the CMT and keeps staff informed about these opportunities.
• When there is a problem between staff or within teams, in coordination with the Line Managers, the HR Coordinator pro-actively proposes solutions/alternatives to the CMT.
• Builds capacity of staff in the various offices on HR topics through on-the-job guidance and competency-building.
• In coordination with CD, leads team development and discusses career perspectives with staff; provides support to supervisors and staff on performance enhancement process.
• Ensures that visas and permits of national and international staff are arranged on time.
• Maintains an up-to-date HR overview and staff allocation sheet.
• Introduces managers and staff to WCH’s performance management system (I-talent).
• Ensures that all performance management data is up to date.
• Ensure that the Absence Application for working for all the staff and providing periodic reporting to management.
• Ensures that staff requests are followed up on time as needed.

Result area: all administrative issues are followed up in such a matter that they all data are updated on daily basis.

Recruitment, Placement, and Departure

• Ensures that different departments are properly anticipating their HR employment and consultancies needs.
• Lead the recruitment process and participates in interviews as needed.
• Supervises and coordinates inductions, involving other departments when appropriate.
• Makes sure that there is a proper job description and/or ToRs for all positions.
• Prepares job offers and sends them to the CD to double check and approve.
• Makes sure that all staff receive a proper induction upon arrival.
• Coordinates and facilitates new staff induction plan.
• Manages the debriefing of staff leaving WC oPt.

Result area: Recruitment is accomplished on time in such a matter that there is a job description for every position; selection, induction and departure processes are implemented effectively.

Payroll

• Manages and updates the payroll system for all national staff, in close coordination with the Head of Operations.
• Ensures that all relevant payroll information is received and processed in a timely manner.
• Ensures that all newly employed staff are entered in the payroll system.

Result area: All relevant payroll information is processed in such a way that staff are paid on time.

Policies & Procedures

• Updating and researching organisational HR policies and procedures where required.
• Promotes War Child’s Policies within the oPt office, especially those related to HR; encourages best practises.
• Ensures that all staff accidents are documented, investigated, and recommend improvements.
• Builds the capacity of the support staff on HR topics through on-the-job competency-building as well as through structured learning.
• S/he suggests changes in HR management policy to the Country Management team.
• Provides technical support to the CMT and other teams responsible when managing staff, making sure they know, understand, and apply HR policies and tools.

Result area: All policies and procedures are implemented in such a way that staff wellbeing is ensured.

Staff Care

• Functions as council to individual staff members, department heads and management.
• Lead the Social Committee with other staff members within the Country Office.
• Focusses on staff well being and proposes/lead initiatives to improve/maintain staff well-being.

جميع الحقوق محفوظة لموقع جوبس.

Qualifications and Experience

• Bachelor’s degree in human resources management or similar degree.
• Minimum of 4-5 year of relevant experience in a similar position preferably within an NGO or INGO.

Knowledge and Skills (Competencies)

• Strong computer skills.
• Strong English and Arabic skills.
• Cultural sensitivity.
• Result-oriented.
• Ability to always maintain a high level of accuracy confidentiality.
• Capability to plan and organize to make and execute a (tactical) policy plan in a structured manner.
• Ability to understand and incorporate the organisational structure and culture of WC and our HRM policies and guidelines.
• Team player.
• Good facilitation skills.
• Pro-active.
• Propositional
• Takes initiative.

To apply please send your one-page letter of motivation and CV to [email protected] by December 7th, 2023, citing HR Coordinator in the subject line.

Please note that only shortlisted candidates will be contacted.

“Commitment to the vision and goals of War Child Holland in oPt, including adherence to the Child Safeguarding Policy, is essential.”