Human Resources, Logistics & Procurement Officer

 

 

MA'AN Development Center is seeking qualified candidates for a full time position of:

 

 

 

- To work closely with the Program Team  in organizing, developing, advising on and implementing policies & procedures relating to the effective use of personnel within MA'AN & providing support in the various human resource functions, which include recruitment, staffing, training and development, performance monitoring, appraisal and employee counseling.

- To develop and implement purchasing policies & procedures, co-ordinate and facilitate the acquisition of goods and service purchasing include reviewing requests and authorizing the purchase of commonly used goods and services; and/or assisting in the preparation of bid invitations, the analysis of bids and the award of contracts.

- Participate in program planning and advising on logistics considerations & provide operational support to the staff, as well as advice on applications of logistics management best practice, systems and procedures.

 

Including ensuring the timely achievement of:

-Recruiting staff - this includes developing  job descriptions & contracts, preparing advertisements, checking application forms, short listing, participate in interviewing and selecting candidates and staff orientations.

-Developing monitoring and implementing policies on issues such as working conditions, performance management, equal opportunities, disciplinary procedures and absence management.

-Developing staff- this includes identifying staff training and development needs, staff orientations, organizing staff training workshops and provide basic counseling to staff who have performance related obstacles.

-Advising on pay and other remuneration issues, including promotion and benefits.

-Undertaking regular salary reviews.

-Providing  advice and assistance in developing human resource plans.

-Managing effective filing system through the executive secretary.

-Implementing and promoting equality and diversity policy as part of  MA'AN's culture.

-Monitoring, tracking and supervising the staff monthly progress reports.

-Assisting in the selection of appropriate suppliers and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards and whole life costing.

-To actively promote the procurement function within MA'AN including the development and improvement of training and skills of staff involved in the devolved purchasing environment within the organization.

-Assisting MA'AN's partner CBOs in promoting procurement best practices.

-Organizing and supervising all of the administrative activities that facilitate the smooth running of the center.

-Managing logistics operations including office and cars insurance and usage.

-Maintaining the condition of the office and arranging for necessary repairs.

-Reviewing and updating health and safety policies and ensuring they are observed.

-Developing and implementing new administrative systems, such as record management.

-Overseeing the recruitment of new staff, sometimes including training and induction.

 

BA with four years experience or MA with two years in HRM, management, business, accounting  or other related fields.

 

The candidates must have proficient knowledge in the following areas:

-Demonstrated knowledge, awareness and understanding of issues relating to the current context of Palestine.

-Knowledge of basic business principles.

-Knowledge of modern HRM policies and practices.

-Knowledge of  NGOs & donors procurement policies and procedures.

-Knowledge of purchasing methods and procedures.

 

-The candidates must maintain confidentiality, use sound judgment and perform independently. 

-Readiness to work within a team.

-Willingness to work under stress and a heavy workload.

-Ability to form good relationships with colleagues, suppliers and partners. 

-Maintain standards of conduct & demonstrate sound work ethics

-Integrity and approachability, as managers and staff must feel able to discuss sensitive and confidential issues with him/ her.

-Be respectful, flexible, consistent and fair.

 

Skills:

-Leadership abilities and experience of working successfully in a team environment, including ability to handle conflicting urgent priorities, and difficulties in working relationship with colleagues & partner organizations.

-Effective networking, negotiating and communication skills (verbal, listening and written) including the ability to prepare reports, policies and procedures 

-Ability to establish and maintain effective working relationships with vendors, departmental officials and the public.

-Language proficiency (in speaking, reading and writing) in both English and Arabic.

-Proficiency in using a range of office software, including MS/Word, Outlook, Excel, Email, and databases.   

-Time management skills.

 

 

All interested candidates should send a detailed CV and a cover letter.  The cover letter should include the applicant's expectations of the position and how his/her qualifications relate to the vacancy.  Please send CVs to MA'AN Development Center at:

email: [email protected] 

Website: www.maan-ctr.org
 

MA’AN Development Center is an equal opportunity employer and encourages women to apply for all positions