Humanitarian Affairs Clerk

الوصف الوظيفي

United Nations Office for the Coordination of Humanitarian Affairs (OCHA)
VACANCY ANNOUNCEMENT # 2012-011
Humanitarian Affairs Clerk (National Position)

Level (ICS-4)
Hebron/OCHA oPt

Contract: Fixed Term Contract, ICS-4
Duty Station: Hebron
Duration: One year with possibility of extension
Starting Date: As soon as possible

The office in the occupied Palestinian territory has responsibility for inter-agency coordination in
complex emergencies and in natural disasters. In the context of the deteriorating humanitarian
situation in the occupied Palestinian territory, the OCHA Office has a specific responsibility for (a)
disseminating information and policies to the humanitarian community, authorities and donors, as
well as supporting resource mobilization efforts; (b) assisting in the identification of humanitarian
priorities and needs and the coordination of resource mobilization efforts; and (c) disseminating
information on the impact of natural disasters, response there to and the need for international
assistance.

In order to meet the increased requirements for coordination support, humanitarian advocacy and
information, the OCHA office in the occupied Palestinian territory has expanded its presence.
Through its expanded presence in the field and Jerusalem, the OCHA oPt team will ensure
adequate support to area-based operational coordination structures, sectoral coordination in priority
areas such as health and food security etc, and national-level coordination at both the operational
and policy levels.

Under the overall guidance of the Field Coordinator and direct supervision of the Head of
Sub Office, the Humanitarian Affairs Clerk supports the monitoring, assessment, and
analysis of general oPt humanitarian issues:

1-Supports the monitoring, assessment, and analysis of general oPt humanitarian issues:
Participates in regular and ad-hoc field assessments, gathering and verifying information as needed to understand the impact of the humanitarian situation and the needs of the most vulnerable communities.
Regularly contributes to the production of the the weekly Protection of Civilian
Report and any other reports as required (Humanitarian Monitor, ad hoc reports).
Supports the mapping of closures and their impact on Palestinians
Participate in the regular mapping of closures using the required tools through field visits to
gather and verify information needed to understand the closures impact on the vulnerable communities.
Assists in monitoring and reporting on access restrictions experienced by humanitarian
organizations and/or critical service providers. Assists the HAAn to transfer information on
closures to the Information Management Unit to support the consistency and accuracy of their mapping.
Maintains the electronic and hard-copy filing systems, including photo archives
Regular and systematic maintenance of the FCU electronic filing; updating contact lists by
cluster, theme and location;
Weekly backup in FCU; monthly backup in Jerusalem; and photo archiving in a timely manner
according to the guidelines
Maintains and updates work tracking on a daily basis in consultation with unit members.
Maintains hard copy archives (e.g. demolition orders, land confiscation orders, etc) as agreed
with the Head of Sub Office
Participates in ad-hoc field assessments to gather and verify information needed to
understand the impact of the humanitarian crisis
Participates in post-demolitions field ale ssessments
Participates in field assessments needed to update the profiling survey of vulnerable
communities in the West Bank
Participates in other field assessments as needed and in emergencies
Carries out other relevant tasks assigned by the Head of FCU. In his/her absence, refer to
the HAA for guidance
Arranges the necessary resources needed for conducting meetings in the sub office
Takes minutes of meetings and keeps them filed

Corporate Competencies:
Demonstrates commitment to UNDP’s mission, vision and values
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:
Knowledge Management and Learning
Shares knowledge and experience
Actively works towards continuing personal learning and development in one or more Practice
Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
Ability to perform a variety of repetitive and routine tasks and duties related to arrangement of
meetings, office and general administration work.
Ability to review data, identify and adjust discrepancies.
Ability to produce accurate and well documented records conforming to the required standard.
Ability to handle a large volume of work possibly under time constraints.
Good Knowledge of administrative rules and regulations
Leadership and Self-Management
Focuses on result for the client and responds positively to feedback.
Consistently approaches work with energy and a positive, constructive attitude.
Remains calm, in control and good humored even under pressure

Education:
Secondary Education.

Experience:
2 to 3 years of relevant administrative experience. Experience in the usage of computers and office
software packages (MS word, Excel, etc). Experience in handling of web-based management
systems.

Language requirements:
Fluency in the UN and National Language of the duty station.

How to apply:

All applicants are requested to email the following documents to the OCHA oPt Office

1-Cover letter, in English (max 300 words) explaining why you think you are qualified for this
post and why you would like to work for OCHA.

2-Completed United Nations Personal History Form (UN-P-11) in English providing full details of
education, present and past employment, language skills, computer skills, etc.

It would be appreciated your stating your full name and the OCHA vacancy notice number
(2012-011) as the subject in your e-mail application.

by using the following e-mail address: [email protected]

Only qualified candidates should apply and only those who have been short listed will be contacted.

CLOSING DATE FOR APPLICATIONS: 3 August 2013
Applications received after this date will not be considered.