Intersection Document Processing Officer

الوصف الوظيفي

Thank you so much for your interest to MSF!

Medecins Sans Frontieres (MSF – Doctors Without Borders) is an international humanitarian aid organization that provides assistance in more than 60 countries to populations in distress, to victims of natural or manmade disasters, and victims of armed conflicts, without discrimination and irrespective of religion, creed or political affiliation. To develop this work from the Jerusalem district, we are recruiting a:

INTERSECTION DOCUMENT PROCESSING OFFICER

Main Purpose

Performing the day to day order Intersection document processing activities in a particular supply finance office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/project.

Accountabilities

• Performing the day-to-day activities ensuring an efficient running of the Order Intersection document processing activities in a particular supply finance office (coordination or project level) following the supply and finance procedures according to MSF standards and protocols. Including the following activities:

• Being responsible for the intersectional supply/finance database and the correct filing and archiving of the intersectional supply and finance documentation in order to guarantee the availability and the coherence of intersectional supply and finance data

• Processing all orders and requests and communicating regularly on their status with the initial clients: e.g. order received, approval stage, confirmation, RTS monitoring, backorder, lead times, payment status, … and reporting problems to his line management

• Communicating with local and international suppliers (status of order, claims) and reporting problems to line management

.Performing delegated tasks according to his/her activity and as specified in his/her job description

.Coordinate between the supply and finance teams to gather and update quality related documents

Check the validity of invoices, approval signatories, and correctness of account codes

Follow-up on the payment to the suppliers including the advance payments

Create excel follow up sheet for all PO’s and payments

Prepare, scan and upload all documents on sharepoint to be accessible to Supply and Finance

متطلبات الوظيفة

Education : Essential, secondary education; commerce related studies desirable

Experience: Essential in supply chain or finance management (minimum 2 years) and in organization of supply or finance administration and procedures.

Desirable proven understanding of MSF Field Supply Logistics (general knowledge of MSF equipment and kits in accordance to the nature of the project)

LanguagesMission language essential; local language desirable