Junior HR Specialist

Vacancy Notice

Working efficiently, effectively and in a spirit of partnership, we support people and societies in developing, transition and industrialized countries in shaping their own futures and improving living conditions. This is what the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) is all about. As a federally owned enterprise, we support the German Government in achieving its objectives in the field of international cooperation for sustainable development. We are also engaged in international education work around the globe.

In order to support the HR department in GIZ country office at the German House we are looking for a temporary contract position

"Junior HR Specialist"

Responsibilities and tasks include but are not limited to:

• Assist in collecting and organizing essential information and documents for the monthly salary calculations of NMAs.
• Ensure compliance with local payroll processes and contribute to the completion of monthly income tax requirements for NMAs.
• Ensure completeness and confidentiality of personnel files, regularly updating employee records.
• Perform electronic archiving, involving scanning and filing documents as per GIZ’s filing rules.
• Translate short documents from Arabic to English and vice versa.
• Assist in scheduling interviews and coordinating the recruitment process in collaboration with relevant staff members.
• Support in the preparation of health, critical illness and workmen’s compensation insurance calculations and documentation.
• Open personal files for new employees following GIZ’s filing rules and ensuring up-to-date records.
• Handle scheduling arrangements for meetings, interviews, etc., organized by the HR department.
• Prepare and edit routine memoranda, agendas, correspondence, official letters, and other relevant HR documents.
• Assist in data entry on SAP system and Leave management system (LMS).
• Develop and maintain a tracking sheet for all required HR tasks.
• Support in the preparation of initial employment contracts and contract amendments.
• Support in collecting relevant data for staff members' development measures.
• Perform additional duties and correspondence related to HR matters as requested by the Head of HR department.

جميع الحقوق محفوظة لموقع جوبس.

Required Skills and qualifications:

• Bachelor’s degree in human resources management, Public Administration, Business Administration, or a related field of study.
• Minimum of 3 years' experience in Human Resources, within international organizations.
• Ability to maintain strict confidentiality regarding Human Resources information.
• Fast learner and ability to work under stressful conditions, self-initiator, flexible service oriented, friendly personality, well organized and motivated.
• Fluent in Arabic, very good knowledge of English (oral and written).
• Excellent communication and interpersonal skills.
• Ability to pay close attention to detail, identify errors, meet inflexible deadlines.
• Very good working knowledge of ITC technologies MS Office application (related software, phone, email, the internet and outlook, word, excel, Power Point. etc.)
• Willingness to upskill as required by the tasks to be performed -Accurate, reliable, open-minded, and positive attitude.
• Ability to maintain a high level of accuracy in preparing and entering information highly organized, able to prioritize and meet deadlines effectively.

Assignment: Starting 15th of April 2024. This position is offered on a temporary basis, with an initial limited duration contract for one year. The possibility of another temporary extension subject upon organizational requirements.

As an equal opportunity employer, GIZ stands for inclusion and diversity and does not discriminate against applicants for employment because of their gender, disability, age, religion, or ethnic origin. GIZ offers an attractive and challenging work environment with opportunities for personal and professional development

A complete application must be submitted in English to the following address: [email protected], which includes, the applicant form, CV and a one-page cover letter, no later than 28th of March 2024 at latest by 04:00 PM.

Kindly state in the email subject “Junior HR Specialist”. Any deficiency in the application will NOT be considered. Only short-listed candidates will be contacted.

Application Form